An exceptional opportunity is available for a Venue Sourcing Assistant to join our trailblazing team at one of the globals premier organisations in event management and communications. We are at the forefront of revolutionising the communications, engagement, and events sectors. With an impressive legacy spanning over 50 years, we're not just adapting to change; we're driving it, setting the gold standard for the industry.
Our mission is to transform the landscape of communications and events, empowering our clients to do things others cannot.
Our team is not just a workforce; it's a community of client-centric professionals dedicated to getting things done. We value the art of communication as much as the science of engagement, and we bring this ethos to every project we undertake. Here, you won't just be another cog in the wheel—you'll be a key player in a collaborative environment where your insights are valued, your contributions are recognised, and your professional development is a priority.
About the Role
We’re looking for a Venue Sourcing Assistant to join our growing team at Live Group. This is an exciting entry‑level opportunity for someone keen to build a career in events, venue sourcing or project delivery.
You’ll support the venue sourcing process across a range of events - helping research venues, manage data, coordinate communications, and keep everything running smoothly behind the scenes. Working closely with our Venue Sourcing Specialists and Project Managers, you’ll gain hands-on experience across high‑profile events and global clients.
If you’re organised, detail‑driven, curious, and enjoy working with people, this role is a great stepping stone into the events industry.
What You’ll Be Doing
* Venue Research & Sourcing Support
* Use venue sourcing platforms such as Venue Directory and Cvent Supplier Network to manage and issue enquiries
* Research and source venues in the UK and internationally based on event briefs and client requirements
* Request availability, pricing, and provisional holds from venues
* Assist in producing detailed venue shortlists, comparisons, and recommendations
* Maintain accurate information on venue capacities, rates, amenities, access, and restrictions
* Venue Systems, Trackers & Data Management
* Maintain and update venue sourcing trackers, databases, and internal systems
* Log all venue enquiries, options, confirmations, and declines clearly and accurately
* Ensure venue sourcing activity is documented in line with Live Group processes
* Support data accuracy across sourcing systems to enable reporting and cost tracking
* Contracts, Finance & Process Administration
* Support the management of venue contracts, ensuring documentation is complete, compliant, and stored correctly
* Assist with processing Purchase Orders (POs) for venues and suppliers
* Track contracts, invoices, payments, and commissions, escalating any discrepancies
* Support invoice checking against contracts and agreed rates
* Ensure venue-related financial processes are followed correctly and deadlines are met
* Working with the Delivery Team
* Work closely with Venue Sourcing Specialists and Project Managers across multiple live projects
* Coordinate communications between venues, suppliers, and internal delivery teams
* Assist with site visit scheduling, venue familiarisation activity, and FAM trips
* Record venue costs, commissions, savings, and added value to support profitability tracking
* Client & Stakeholder Support
* Interpret and clarify client venue briefs via email, ensuring all requirements are accurately captured before sourcing begins
* Communicate professionally with venues and internal stakeholders via email and phone
* Support the preparation of client-facing venue proposals and supporting documentation
* Ensure all venue information shared with clients is accurate, clear, and aligned to the brief
* Post-Event & Continuous Improvement
* Update systems with learnings, performance notes, and supplier insights
* Contribute to improving venue sourcing processes, tools, and templates
About You
* Some experience or exposure to events, hospitality, travel, or administration (internships welcome)
* Strong organisational skills and high attention to detail
* Confident written and verbal communication
* Good working knowledge of Microsoft Office (especially Excel and Outlook)
* Experience with systems, tech savvy and the ability to pick up new platforms
Think you’d be a good fit for our team? Get in touch. We'd be happy to have you and we really mean that. Not just because we love having experts like you on our side, but also because there is work to do, boundaries to be pushed – and we need the right people for the job to do it!
Excited? We are, Let’s get started.