Department: ManagementLocation: Hybrid – (Within 30-minute commute of Clevedon, UK)Hours: 37.5 hours per week, Monday to FridayReports to: Chief Executive OfficerTransvault’s Leadership Team inspire and drive the mission, strategy and successful delivery of the business results, constantly seeking the best customer and commercial results for the short and long term. We challenge and support each other positively and constructively to arrive at the right outcomes. We challenge and support the rest of the team and external partners to deliver to the pace and quality required to meet the customer’s expectations and the business’ objectives.The Head of Finance is a key member of the Leadership Team who proactively works with departmental managers, governs relevant third-party service provider relationships, and contributes to the overall leadership of the business. They govern and report on the finances of the business and ensure that all legal and commercial obligations are met, empowering the Board to make informed decisions. The Head of Finance innovates to enhance our finance systems, capabilities and processes to ensure they are efficient, effective and fit for the future.At a high level, the Head of Finance is accountable and responsible for:Providing financial stewardship, and decisive leadership of the finance functionConsistently demonstrating commercial awarenessManaging partner and customer financial relationships to ensure a tightly controlled working capital cycleOverseeing legal and insurance reviews to ensure that there are sufficient provisionsManagement of relevant external business relationshipsEnsuring the timely and accurate production of monthly reportsMaintaining a continuous improvement philosophy of financial managementWorking with the Board to ensure Transvault has a fit for purpose accounting information and reporting system that is able to meet the business’ needsAssume ownership of, and present to the Board, all key finance matters whilst acting as a financial conduit between all areas of the businessMaintaining oversight, communication and proactive management of pricing, costs, overheads, sales commissions and supplier payments and rebatesOwnership of lending relationships, cash management, corporation tax, VAT, FX and Treasury management, and all financingOwnership of pension plan provisions, private medical provisions and all insurance policiesFinancial management to accurately represent recognised revenueCommercial and legal contract review, highlighting and mitigating commercial risksKey Responsibilities and AccountabilitiesStrategic financial leadership:Develop and execute the company’s financial strategy, aligning it with the overall business objectives and long-term growth plans.Provide leadership and direction to the finance department, fostering a culture of high performance and continuous improvement.Partner with the CEO and Leadership Team to provide financial insights and recommendations for business strategy, new market expansion, and product development.Provide challenge and support to the CEO to continually improve the company’s financial positionFinancial planning and analysis:Lead the annual budget review and planning processUndertake quarterly reforecasting with the department managers, discussing anomalies with the CEO for approvalRegularly perform financial modelling to support decision making and operational efficiencyMonitor and analyse financial performance, identifying areas for cost optimisation, revenue growth and risk mitigationProduce detailed financial reports and presentations for the Board, explaining key metrics and variancesFinancial operations and compliance:Raise all bank payments, ensuring that all payments are made in a timely wayGenerate monthly management accountsGenerate all required journalsCalculate and post journals of deferrals and accrualsMaintain business compliance with all relevant financial and corporate requirementsProvide daily services to the business which enable fluid processing of ordersProvide validated commission values in a timely way each month for payroll processingOptimise business finances in a multi-currency trading environmentAssess and support changes which benefit the business when trading globallyFX and Treasury managementMaintain pension scheme payments and complianceMaintain private medical scheme payments and complianceFinancial services relating to onboarding and offboarding suppliers and staffRisk management and corporate governance:Proactively assess and maintain appropriate insurance cover for the business needso Proactively contribute to the legal assessment of business operations and contractsFinancial systems and process improvementCollaborate with all relevant departments to provide systems and processes which create frictionless revenue generationContinually improve financial systems and processes, demonstrating an awareness of available knowledge and technologyLead and manage external service providers:Create and maintain a beneficial relationship with banking providersUtilise accounting services where relevant and cost effectiveMaintain an appropriate policy for insuranceEnsure consistent awareness of changing standards and legislation which could affect the businessOutputs & DeliverablesRegular reporting as agreed with the CEOMonthly, quarterly, and annual financial processes and statements in compliance with UK GAAPPayroll, commissions and expenses paymentsAnnual P60 and P11D submissionsCompliant and up to date pension schemeCompliant and up to date private medical schemePositive and constructive accounting relationship, providing appropriate accountancy servicesPositive and constructive banking relationship, providing appropriate banking servicesPositive and constructive insurance relationship, providing appropriate insurance coverPositive and constructive legal relationship, providing appropriate legal review of business operations and contractsQualities and ValuesWe value people who are brilliant in their capability and the things that they make together.We value people who continually improve themselves and the world around them to make a difference.We value people who collaborate, who are a joy to work with and who get more from themselves and those around them, by working together effectively.The qualities we look for include:Ability to collaboratively influence at all levels of the business.Ability to drive ambitious change within a business.Excited by the opportunities offered by the unknown as the business explores new markets and customer requirements.Customer focused and commercially orientated.Ability to lead and collaborate within a dynamic environment.Strong organisational ability within a dynamic environment.Able to work effectively with a globally distributed team.Excellent communication skills – both internally and externally.Ability to understand and manage complex projects.Imaginative and creative to solve novel problems.Skills & ExperienceFully qualified Finance Professional (ACA/CIMA/ACCA) with demonstrable commercial experience, including at senior level, successfully setting and executing financial strategy.Evidence of making a demonstrable contribution to the overall management and development of a business, including sound financial control.Financial skills to help produce and challenge staged investment justification, and measure ROI at each stage of delivery.A leader of people, able to motivate and align their team (internal and external) to a common objective.Focused, resilient and possessing a positive “can do” attitude, with a willingness to make a real difference and commitment to achieving our Vision and Mission.Inherently curious and innovative.Combines creativity with analytical skills.Comfortable dealing with uncertainty and changing priorities.Company ValuesThese are our defining principles for how we do business. They set the personality of our organisation and guide the behaviours of everyone who works for us.We do the right thingWe say it straight and do it right. Every time. No excuses and no shortcuts.We inspire the individualWe believe that every individual’s experience matters – focusing on the people at the heart of data.We deliver with prideWe focus on outcomes. Going above and beyond to deliver the result our clients need.We go further togetherWe act with ambition and leverage our combined potential to achieve the seemingly impossible.About TransvaultSince building the world’s first email archive migration tool in 2006, Transvault has successfully delivered thousands of migration projects across the world. We combine world-class technology with unrivalled expertise, experience and integrity; delivering Cloud Office migrations quickly, securely and seamlessly. Secure, robust, adaptable and extensible, our technology has been the driving force behind some of the world’s most challenging migrations.From the straight-forward to uniquely complex, we focus entirely on outcomes; going above-and-beyond to make each project a success. When we come across a challenge, our commitment to adaptive development and market-leading support ensures we always deliver.We’re passionate about solving complex challenges, so we say it straight and do it right. No excuses, and no shortcuts. World-class technology meets integrity. There’s no substitute for hard work, and our Partners, Managed Services and Support Teams work tirelessly and collaboratively to get the job done.
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