Role: Receptionist / Administrator
Location: Manchester
Duration: 12 months
Rate: £15ph PAYE
You will be responsible for front of office Reception and administration support, including greeting visitors, answering phones, handling company enquiries, sorting and distribution mail.
Experience of working in a previous receptionist / administration position and working as part of a close knit team would be ideal.
Reception:
* Greet visitors with a warm and friendly welcome, making sure they are signed in appropriately and inform the relevant person of their arrival or escort to booked meeting room.
* Take phone calls and messages with a professional attitude, ensuring calls are picked up in a timely manner and callers are transferred to correct destination without delay.
* Monitor visitor access to the office, and issue corporate ID cards when required.
* Manage meeting room bookings, and general office housekeeping, ensuring Reception area and Boardroom/Meeting Rooms are kept tidy and respectable to visitors at all times.
* Check calendar prior to meetings and provide appropriate requirements i.e. refreshments.
o Order lunches for meetings when required.
o Liaising with Building management and Facilities Management teams.
o Receive and issue courier and mail items in a timely manner.
o Arrange courier collections for outgoing parcels.
o Book desks visitors and Network Rail staff as required.
o Distribute the milk deliveries between both kitchens efficiently.
Administrative:
* Assist all colleagues with any required admin duties.
* Book travel and accommodation arrangements for colleagues
* Complete and submit expenses for Project Managers.
* Complete and submit timesheets for agency Project Managers
* Raise Stationery, office, IT, and catering supply orders.
* Complete and send out Weekly Whereabouts to distribution list (Project Manager’s, Engineers, and FA/FW) every Friday.
* Raise orders and arrange deliveries for milk, fruit, car parking and anything else that may be required.
* Raise and report maintenance issues to landlord.
* Keep all relevant spreadsheets and folders up to date
* Assist in organising office events.
* Update all noticeboard with relevant and important information.
* Assist Office Manager and Design Manager, as necessary to ensure efficient service is provided.
— Fusion People are committed to promoting equal opportunities to people regardless of age, gender, religion, belief, race, sexuality or disability. We operate as an employment agency and employment business.
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