NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website -
Position:
An exciting opportunity has arisen for a Corporate Administrator within the Executive department, to support the Chief Executive & Chair’s Office. Based within the Ailsa Hospital site, although distributed working is available, you will gain experience working in a fast-paced, dynamic and professional environment within a supportive and welcoming team.
Hours:
From 1 April 2026, the working week for NHS Agenda for Change staff in Scotland will be reduced. Full-time hours will reduce from 37 to 36 hours (pro rata for part-time staff) without loss of earnings.
37 hours Monday – Friday.
This post is offered on a permanent basis
UK Driving Licence/Car Ownership:
Full UK driving licence and access to a vehicle is essential to this role as travel may be required to meeting venues across Ayrshire.
What you will do:
In this role, you will provide high‑quality administrative and secretarial support to the Chief Executive & Chair’s Office, managing correspondence and generic mailboxes, coordinating timely responses, and supporting enquiries, feedback and complaints processes with professionalism and discretion. You will prepare reports, briefings, meeting papers and consultation responses, as well as organise meetings, take accurate minutes and ensure all documentation is circulated promptly. You’ll also coordinate events, travel, accommodation and general office logistics, maintain filing systems and AthenA workflows, support updates to intranet and external web pages, assist with diary management when required, handle sensitive telephone enquiries, contribute to office procedures and provide cover for colleagues during periods of leave.
For further information on the role please click the link below to view the job description
Knowledge, training and/or experience required to do the job:
The role requires education to at least SVQ Level 3 or equivalent administrative or secretarial experience, with ECDL desirable. You must have a solid understanding of the health and care sector, with additional knowledge of partnership or community services considered beneficial. Essential experience includes working effectively as part of a team, compiling information for reports, taking accurate minutes, and managing multiple concurrent tasks under tight deadlines while maintaining high attention to detail. Strong skills in Microsoft Office, excellent written and verbal communication, diplomacy, discretion, problem‑solving, analytical ability, and the ability to produce high‑quality documentation are also required.
For further information on the requirements for the role please click the link below to view the person specification
ADDITIONAL INFORMATION FOR OVERSEAS CANDIDATES
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.
It is ESSENTIALthat you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsoredBEFOREsubmitting your application form.
The Recruitment Team are unable to answer individual queries at application stage about this, please visit for further information.
We are unable to provide sponsorship for bank contracts.
ADDITIONAL INFORMATION FOR ALL CANDIDATES
You should apply for this post by completing the application process on JobTrain.
1. DO NOT upload a CV as this will not be used for shortlisting purposes.
2. Posts close at midnight on the indicated date. Late applications will not be accepted.
3. Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
4. Please check your email regularly (including junk folders) and also your JobTrain account for updates.
5. We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
6. Once you have submitted your application form you will be unable to make any amendments.
7. Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
8. Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.