About The Company
The Preventative Planned Maintenance Coordinator is responsible for assisting in the planning, scheduling, and monitoring of preventive maintenance activities across all facilities, equipment, and assets. The role involves managing maintenance schedules, ensuring timely execution, maintaining accurate records, and liaising with contractors and internal teams to ensure compliance with regulatory and safety standards. The Preventative Planned Maintenance Coordinator helps optimise the efficiency and longevity of assets through effective planned maintenance coordination.
About The Role
Location: Windsor Office / Remote
Salary: £30,000 Per Annum
Hours: 40 HPW
Job Responsibilities
The post holder will be responsible to the Group Head of Business Development and will:
* Schedule and Coordinate PPM Tasks:
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o Organise and schedule routine maintenance for building compliance, (Fire, electrical, water, etc.).
* Ensure that all maintenance is conducted in compliance with internal policies, safety standards, and manufacturer instructions.
* Maintain and update a detailed maintenance calendar to ensure timely completion of tasks.
* Keep internal notes up to date to keep team coordinated with status of compliance.
* Record Keeping and Documentation:
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o Maintain accurate and up-to-date records of all maintenance activities, including service reports, and inspections.
* Ensure compliance with company policies by keeping compliance and documentation within expiry dates.
* Maintain contractor insurance details.
* Communication:
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o Communicate with internal departments, contractors to ensure smooth coordination of maintenance activities.
* Act as key contact for maintenance documents, updates, and queries for internal staff .
* Data Management and Reporting:
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o Compile and generate regular reports on maintenance activities.
* Analyse maintenance data to identify trends, potential improvements, and areas requiring additional attention.
* Compliance and Safety:
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o Ensure all PPM tasks are carried out in line with health and safety regulations.
* Assist in audits and inspections to ensure facilities and equipment comply with relevant standards and regulations.
* Support Continuous Improvement:
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o Contribute to continuous improvement initiatives by suggesting improvements to existing maintenance using of systems (Infraspeak).
* Assist in feedback evaluation of service contractors and report any issues to Estates Admin Manager & Executive Group Coordinator.
Personal Qualities
Supporting Salutem: Leads by example and represents Salutem positively and accurately.
Taking responsibility: Takes responsibility for, maintaining a no blame culture while ensuring people are accountable and can learn from their mistakes.
Solving problems: Anticipates risks and works across teams to deal with and find resolutions.
Valuing People we support Ensures that teams consistently deliver quantifiably excellent customer service.
Working as part of a team: Builds and maintains performance by coaching, mentoring, developing and managing effectively.
Our Core Values:
Supportive: Helping everyone reach their full potential.
Ambitious: Striving for the best outcomes.
Loyal: Prioritising our staff and the people we support.
Unique: Innovating without compromising quality.
Transparent: Fostering openness and mutual respect.
Engaging: Partnering with everyone involved.
Meaningful: Offering fulfilling opportunities.
Why Choose Us?
Emotional Support: 24/7 Employee Assistance, mental health resources, meditation apps, and bereavement support.
Medical Support: Free Online GP access, Health Cash Plan, Cancer Cover, and Menopause support.
Financial Support: Flexible pay with Wagestream, utility bill savings, Money Helper, and Life Assurance.
Physical Support: Online workouts, Cycle to Work scheme, gym discounts, and National Trust activities.
Still not convinced?
We have been recognised as a Top Employer 2025 in the United Kingdom.
We have been named as a Top 50 Inspiring Workplace Uk & Ireland
We are a Disability confident committed company.
We have a high percentage of Good or Outstanding homes and all our children's home are rated Good or Outstanding.
Salutem Care and Education is dedicated to protecting and promoting the well-being of children, young adults, and vulnerable individuals. As part of our safer recruitment process, the successful candidate will be required to complete thorough pre-employment checks, including an enhanced DBS and, where applicable, overseas criminal record checks.