Go back Gloucestershire Hospitals NHS Foundation Trust
Medical Secretary, Band 3 - Haematology (10 month Fixed Term)
The closing date is 25 February 2026
Fixed Term Medical Secretary to cover Maternity Leave, Band 3 (37.5 hours a week)
We are seeking a 10-month Fixed Term B3 Medical Secretary to cover Maternity Leave in our extremely busy yet friendly Haematology team working in both Gloucestershire Royal and Cheltenham General Hospitals.
37.5 hours over 5 days per week, Monday to Friday.
This important role supports the Outpatient Services in Haematology for Gloucestershire Hospitals NHS Foundation Trust.
Main duties of the job
The ideal candidate will have secretarial experience and be accustomed to working in a high pressured and fast paced yet friendly environment.
As a member of the secretarial team, you must possess an excellent work ethic with proven organisational and communication skills, and be an exceptional team player.
You will join the existing secretarial and admin team and will support the clinical team with duties including proofreading of clinical letters; chasing results; managing busy mailboxes and phones; liaising with a variety of clinical staff and departments.
You must be able to work both independently as well as within a team environment.
You will also be required to support the wider admin team as necessary under the guidance of the supervisor secretary,
About us
Our friendly and hardworking Haematology secretarial team supports a large cohort of medical staff including consultant clinicians, specialty doctors and nursing teams.
We welcome our new members of the team with full training and support.
Job responsibilities
* Use of voice recognition software to transcribe and proofread dictated letters
* High attention to detail and accuracy essential proofreading of clinical letters
* Take and transcribe minutes as appropriate.
* Chasing of scan results
* Management of busy mailboxes and telephones
* Liaising with external organisations for the benefit and progress of patient care, such as GP surgeries, other hospitals, etc
* Take ownership and responsibility for the workload of a team of Consultants, Drs and Nurses
See full Job description for further details
Person Specification
Qualifications
* Educated to GCSE grade C or above (or equivalent) in literacy and numeracy
* Typing Qualification or demonstrable experience (min 40 wpm)
Skills
* Good command and understanding of English, punctuation and grammar
* Good written and verbal communication skills
* Motivated by patient care
* Computer literate in MS Word, Excel, Powerpoint, Outlook/Diary management
* Accuracy and attention to detail
* Able to manage high volume of telephone calls that may be potentially distressing or emotional.
* Previous experience or understanding of medical terminology
Experience
* Appropriate experience in a hospital or office environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Gloucestershire Hospitals NHS Foundation Trust
£24,937 to £26,598 a year(pa pro rata if part-time)
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