Project London is hiring a procurement assistant to join its team in London.
We are an award-winning architectural and project management studio specialising in high-end residential projects. From concept to completion, we deliver exceptional results for discerning clients. With a strong pipeline of upcoming work and turnover up more than 90% year-on-year, we are seeking a highly organised and commercially-minded Junior Procurement Assistant to support the studio at this pivotal time in our growth.
Key responsibilities
* support the team in sourcing new suppliers for materials, furniture, and design elements
* obtain and compare quotes, ensuring competitive pricing and quality alignment
* form relationships with trade suppliers and negotiate trade discount
* assist in supplier relationship management, handling queries and tracking performance
Order processing and tracking
* schedule and finalise orders and deliveries of hard and soft finishes for projects
* create and manage purchase orders (POs), ensuring accuracy with project requirements
* track and update the delivery schedule, proactively flagging any potential delays
* liaise with suppliers to ensure all goods are delivered successfully to site
* assist the design team in re-specifying items that are out of stock or on long lead times
Inventory and cost control
* monitor and maintain inventory records, liaising with the project team on material requirements
* track orders, invoices, receipts, and payments to ensure procurement accuracy
* assist in cost control and budget tracking, identifying discrepancies and reporting them promptly
Site and logistics coordination
* liaise with sites to confirm deliveries and check for any breakages or missing items
* action returns and track refunds, organising any replacements or additional items
* provide feedback to the design and site teams on lead times and deliveries
Documentation and administration
* maintain detailed procurement records and documentation
* verify that invoices align with purchase orders before processing for payment
* support with procurement reporting for internal reviews and project meetings
Required qualifications and skills
* one to three years’ procurement or purchasing experience in a design, architectural, or construction-related industry
* proficiency in Microsoft Office (specifically Excel)
* experience in transport and/or logistics advantageous
* strong negotiation and communication skills
* ability to prioritise tasks
* highly organised with excellent attention to detail
* fluent in both written and spoken English
Why join us?
* competitive salary, based on experience
* hybrid working: three days in-studio, two days remote
* 25 days of annual holiday plus all bank holidays, and office closure over the Christmas break
* discretionary annual bonus
* opportunity to work on prestigious, high-end design projects
* design-led studio with ambitious plans for growth
* be part of a talented and friendly team where your contribution really counts
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