Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit a Business & Finance Support Admin for a 4 week rolling contract on a rate of £17.02/hour PAYE. This role will be hybrid based.
Responsibilities:
- Manage the volunteer community expenses and devolved funding reimbursements from Local Authorities and liaise with Local Authority Clerks for the timely submission of claims and resolve any queries.
- Ensuring financial processes are maintained and followed, for auditing purposes.
- Supporting the coordination of the collation of monthly internal payroll documentation for staff and Board members in line with Shared Services Provider’s timetable and record-keeping requirements
- Provide administrative support to the teams that source supplies and services through procurement and are signed inline with the Scheme of Delegation
- Support procurement activity through researching contracts and recoding renewal requirements with the contract managers
- Support effective contract management i.e correspondence, meeting administration and minute taking.
- In the spirit of positive team working, willingly lend support to colleagues and members of our volunteer community, when possible, in their times of pressure and demand
- Proactively explore ways to continuously improve the effectiveness of your role to support the delivery of outcomes.
Essential Skills:
- Effectively initiates dialogue across teams, levels, departments recognising that we have a shared responsibility to provide the best experience for our colleagues and wider stakeholders.
- Recognises the value of every contribution and area of expertise within the organisation. This includes building links and networks across teams (internally and externally).
- Creates a supportive team environment by listening and responding to others and creating opportunities for innovation and generation of ideas and actions.
- Good written and verbal communication skills.
- Ability to communicate effectively in 1:1 and group settings.
- Ability to adjust communication skills to meet the needs of the recipient
- Encourages and supports open two-way communication.
- Is motivated by values and getting on with the job.
- Shows resilience that enables the team to perform to the highest standards;
- Attention to detail and a proactive approach to problem-solving
- Able to effectively use computerised office applications including Microsoft Excel or equivalent spreadsheet software, Microsoft Word, and Outlook
- Excellent numeracy skills
- Experience of effectively working alongside staff and/or volunteers
- Experience of working with invoices and financial processes
- Experience of procurement and contract management
- Ability to research and present information accurate.
- Good administrative skills
- Good interpersonal skills
- Excellent customer service skills
- Ability to multi-task, deal with work within tight and sometimes conflicting deadlines and prioritise work appropriately.
- Ability to work with minimal supervision.
- Good team player
- Good communication skills (written, listening and verbal), including ability to provide clear instructions to stakeholders (volunteers and staff) in a supportive, encouraging & professional manner.
- HND or equivalent experience
If you would like to hear more about this opportunity please get in touch.