The Commercial Administrator provides administrative and clerical support to the Commercial Department, ensuring the smooth running of all commercial processes and systems. The role supports Quantity Surveyors, Buyers, and the wider team with document control, reporting, and compliance in line with company procedures and industry standards.
Key Responsibilities
1. Administrative Support
* Maintain and update commercial filing systems (digital and hard copy).
* Assist with the preparation and issue of subcontractor and supplier orders.
* Collate, check, and process invoices, applications for payment, and variations.
* Manage and track contract documentation, ensuring all records are accurate and up to date.
2. Commercial Processes
* Support QS team in preparing tender documents and enquiries.
* Log and monitor subcontractor insurance, health & safety, and compliance documents.
* Update cost reports and assist with budget monitoring and reporting.
* Process and record purchase orders and requisitions.
3. Communication & Coordination
* Act as point of contact for subcontractors, suppliers, and internal departments regarding document queries.
* Coordinate distribution of key documents (contracts, payment notices, variations).
* Support in arranging meetings, taking minutes, and tracking actions where required.