Job Description
We are currently recruiting for a Finance Administrator to join the Merchandising team on a full-time permanent basis. This is a key business support to the Merchandising team with an emphasis on end user rebate and turnover support.
End user rebates account for approximately £36m of supplier invoicing on an annual basis with rebates being set up across multiple customers and suppliers with large amounts of data processed monthly. Approximately £79m of supplier invoicing from approximately 700 suppliers comes through the turnover inbox annually, with monthly invoicing taking place.
This role is offering flexible hybrid working with 1-2 days per week based in our Ashford, Kent office for team collaboration and meetings, so you must be with in a commutable distance.
Key Accountabilities & Responsibilities:
Set up and maintenance of end user rebates in SAP, changing prices ensuring they are done in a timely manner so as not to cause errors.
Building, running and checking reports to make sure the correct amounts are being reclaimed from suppliers and to provide backup for claims.
Raising invoices to suppliers.
Sending stats to suppliers to back up invoiced values.
Investigating and responding to supplier queries.
Investigating queries raised by the sales team, working with them to resolve and put processes in place to mitigate further issues.
Assistance in the preparation and posting of month end journals.
Assistance in the preparation of monthly balance sheet compilation and producing corresponding backup.
Monitoring, categorising and responding to e-mails coming into the shared inbox.
Helping to review process, streamlining where necessary and ensuring they align with our SCRIPT principles, particularly getting things right first time.
Saving down turnover sent in by suppliers monthly.
Assisting in monitoring, categorising and responding to e-mails coming into the shared turnover inbox, responding to simple queries.
Ad Hoc support as needed while the turnover team goes through a transition on to a new automated rebates tool.
Understanding how the new Merchandising rebates tool works and understanding the process of supplier terms set up and maintenance.
Supporting the team in finalising prior year figures, performing audits and getting them agreed by the buyers so they can be invoiced to suppliers.
Raising invoices monthly for both current year and prior year income. Maintenance of the monthly files to enable information to be found quickly.
Merchandising – General
Supporting the Merchandising team as needed on an ad hoc basis.
Ad-hoc analysis as and when required.
About you:
This is a great role for someone who possesses strong Excel skills and an analytical way of thinking. You will have excellent communication and teamwork skills to liaise effectively with multiple stakeholders and departments across the business, as well as being meticulous in your analysis and able to prioritise and manage different sources of information with a dedicated focus on driving results. Knowledge of SAP/ BW would be advantageous for this role.
What you’ll receive:
A competitive salary
Pension scheme
Generous holiday allowance of 23 days, with option to purchase additional holidays + bank holidays
Huge discounts on all sorts of lovely food and award-winning products through our staff shop
Discounts on Cinema tickets, shopping and earn cashback on purchases through Sodexo.
Recognition awards and Incentives
Real career opportunities - being part of Sysco, the world’s leading foodservice business, opens up a world of possibility