Executive Assistant to the Managing Director
Join to apply for the Executive Assistant to the Managing Director role at Hedsor House - Luxury, Private Events Venue
Location: Hedsor House, Taplow. Hours: Part time, flexible (approx 30 hours per week). Job type: Permanent.
About The Role
Hedsor House is a luxury wedding and events venue based in a 100-acre estate near Taplow in Buckinghamshire. From welcoming regal guests in centuries past to Hollywood film stars and celebrities in more recent years, the privately run Georgian mansion has enjoyed an illustrious history. It is now firmly established as one of the country’s most desirable wedding venues, and has a reputation for creating exceptionally high quality, memorable experiences for its customers.
As we continue to grow and explore new opportunities, we are seeking a proactive EA to support our Managing Director. The EA will provide comprehensive support on various projects from start to finish while also managing the MD’s diary and inbox. This role is crucial in helping us navigate our growth phase and explore new avenues. Luxury hospitality and/or events experience is essential.
This is a permanent role with some flexibility to adjust your schedule on different days or weeks, depending on the requirements of the role.
Key Responsibilities
* Project Support: Assist in planning, executing, and completing projects to ensure timely delivery.
* Conduct research, compile reports, and coordinate with internal and external teams.
* Support the MD in exploring new avenues for growth and innovation.
* Administrative Tasks: Prepare and edit documents, presentations, and reports.
* Handle confidential information with the utmost discretion.
* Provide general administrative support as needed.
* Arrange meetings, assist with necessary documentation including agendas and presentations, and manage follow‑up including minutes.
* Diary & Inbox Management: Efficiently organise and manage the MD’s daily schedule and emails.
* Arrange travel itineraries and handle logistics.
* Prioritise and manage communication to ensure timely responses.
* Identify meeting actions and outstanding tasks, track their progress, and provide reminders or follow‑ups to ensure timely completion.
Skills & Attributes
* Excellent interpersonal skills with the ability to form strong working relationships.
* Exceptional organisational, communication, and time management skills.
* Proactive problem‑solving skills and keen attention to detail.
* Proficiency in Microsoft Office Suite.
* Ability to handle multiple tasks and meet deadlines efficiently.
* Proven experience as an Executive Assistant, preferably in the hospitality and/or property industry.
Preferred Qualifications
* Experience in hospitality, event management or a related field.
* Familiarity with project management tools and methodologies.
Our Values
* We believe in teamwork and collective success.
* We care for others: empathy and support are at the heart of what we do.
* We inspire trust: integrity and reliability guide our actions.
* We explore and innovate: creativity and forward‑thinking drive our growth.
* We share our passion: enthusiasm and dedication are key to our success.
Salary & Benefits
* Competitive compensation with an industry‑leading bonus scheme based on achieving financial targets and KPIs.
* 23 days holiday plus bank holidays.
* Flexible approach to working hours in the stunning setting of Hedsor House and its grounds.
* Friendly and passionate work colleagues, dedicated to the events industry.
* Regular team recognition, rewards lunches, and memorable social events.
* Additional perks package including discounted use of the company’s onsite cottage and free weekly fruit.
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