Purchasing Coordinator
Reporting to: Bid and Tender Manager
Hours: Monday – Friday
About the Role:
A well-established company is seeking a Purchasing Coordinator to support its procurement and customer service functions. This position plays a key role in ensuring the delivery of a high standard of service to both internal and external stakeholders. The role involves supporting the Bid and Tender Manager in achieving performance targets, enhancing customer satisfaction, and contributing to company profitability.
The successful candidate will maintain compliance with company and customer quality standards and uphold all health and safety requirements. You will also provide cross-functional support to ensure the efficient ordering of products and consistent service delivery.
Key Responsibilities:
1. Provide onsite product support as required by the Bid and Tender Manager.
2. Assist the Finance Team by resolving supplier-related queries to avoid payment delays and maintain strong supplier relationships.
3. Monitor stock levels via internal systems and place orders as needed, including raising purchase orders for third-party transport.
4. Ensure timely responses to enquiries, quotations, orders, and complaints (within 24 hours), with prioritisation where necessary.
5. Deliver a professional, high-quality service to customers and suppliers while maintaining communication and updates.
6. Source and onboard new suppliers where appropriate, particularly for critical or high-priority products.
7. Track and expedite lead times, ensuring internal systems are accurately updated, and escalate any critical issues.
8. Maintain accurate documentation and implement consistent filing practices.
9. Support with external audits.
10. Assist in the preparation of pricing, lead times, and relevant documentation for tenders, RFPs, and RFQs.
11. Build contingency and dual-source options where needed to reduce risk.
12. Ensure compliance with all health, safety, and quality regulations.
Qualifications & Experience Required:
13. A good standard of education, including GCSEs or equivalent.
14. Strong written and verbal communication skills.
15. Excellent time management and prioritisation abilities.
16. Ability to collaborate effectively with management and cross-functional teams.
17. Familiarity with business operating systems.
18. Strong problem-solving and decision-making skills.
19. Flexibility to adapt to changing customer demands.
20. Skilled in negotiation and relationship management.
21. High attention to detail.
22. Proficient in Microsoft Office applications.
If you are interested in this position please click apply now or email your CV to