Bid Administrator
IWS Water Hygiene – Bristol | Salary: £26,500 per year | Full‑time, Permanent
Job Overview
IWS Water Hygiene is seeking a proactive and detail‑oriented Bid Administrator to support our tendering process across the UK. You will play a pivotal role in ensuring the smooth administration, coordination and submission of high‑quality bids that align with our business goals.
Responsibilities
* Tender Portal Administration
o Search and identify tenders that align with IWS Water Hygiene’s business profile
o Complete pre‑qualification checks and liaise with business leaders for go/no‑go decisions
o Set up tender files and manage return documentation
o Log and track tender queries, ensuring timely responses are shared with the bid team
o Complete standard questionnaires using approved company data
o Upload required attachments, including quality and pricing documents
* Tender Coordination
o Maintain and update the tender planner with new opportunities, deadlines, and action plans
o Monitor tender inboxes and communicate updates to the bid team
o Assist the Bid Manager with data collation, library searches, and information gathering
o Ensure CRM is updated with relevant sales lead information
* Tender Folder Management
o Create and maintain tender folders with proper version control
o Notify bid teams of new documents and updates
o Track and report on tender performance metrics
What You’ll Need
* Proficiency in Microsoft Office, especially Excel
* Strong verbal and written communication skills with the ability to produce persuasive content
* Excellent organisational skills and attention to detail
* Ability to manage multiple tasks and deadlines simultaneously
* A desire to grow into a Bid Management role
* Experience in a technical service industry (preferred but not essential)
Benefits
* Company pension
* Cycle to work scheme
* Employee discount
* Health & wellbeing programme
* Life insurance
* Referral programme
* Free 24/7 GP access
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