Health Records Clerk
The closing date is 24 May 2026
The Healthcare Records Department is responsible for the management, storage and provision of records for all outpatient clinics and admitted patients at Andover War Memorial Hospital, Basingstoke and North Hampshire Hospital and Royal Hampshire County Hospital, Winchester.
Working as part of a team of clerks, team leaders & supervisors, health care records are created and prepared for patients throughout the Trust hospital sites. As a Health Records Clerk, your role is to provide a flexible, comprehensive and accurate health records service to the rest of the trust, working between the hours 8:00‑16:00 Monday to Friday. This will entail creation and preparation of temporary health records (E‑Notes) for patients across our trust, preparing E‑Notes for scanning both at our off‑site facility and within our onsite scanning bureau, and electronic tracking of the E‑Notes.
About us
Our vision is to provide outstanding care for every patient. Patient care is at the heart of what we do at our three sites: Basingstoke and North Hampshire Hospital, Royal Hampshire County Hospital in Winchester and Andover War Memorial Hospital. Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.
Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.
We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.
The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.
Job responsibilities
For further information about this role please see the Job Description document attached.
Please note there may be a requirement to travel and work across all HHFT sites to support service needs.
Person Specification
Education/Qualifications
* Maths and English GCSE equivalent to Grade C or Grade 4
* IT Literate – able to use a variety of software packages
* Evidence of continuous professional development
* I.T. qualification or evidence of equivalent experience
Experience
* Experience of working in a busy environment under time pressures
* Experience of delivering training and support to other staff users in relation to system and/or associated processes.
Skills/Knowledge
* To be detail oriented and able to process documents with a high level of accuracy.
* Knowledge of Data protection and information governance.
* Knowledge of the role that medical records play in providing acute hospital services.
* Strong keyboard and IT skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Hampshire Hospitals NHS Foundation Trust
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