Company Secretarial Assistant (Britannia Global Investments)
Role Overview
The Company Secretarial Assistant role combines company secretarial and corporate administration responsibilities with administrative and executive support to senior management. The role supports the effective running of corporate records, statutory compliance, internal governance processes, and senior-level administration within the business.
This position is suited to a junior–to–mid-level professional with experience in company administration or executive support who is looking to build further capability in company secretarial work and governance.
Key Responsibilities
* Maintain statutory registers, corporate records, and entity information.
* Prepare and submit routine Companies House filings and maintain compliance schedules.
* Draft, update, and maintain corporate and governance documentation, policies, and internal records.
* Ensure accurate document management, version control, and secure storage of corporate materials.
* Take minutes and formal notes for internal management and governance meetings, tracking actions and follow-ups.
* Prepare meeting materials, agendas, papers, and briefing documents.
* Coordinate internal meetings and follow up on agreed actions.
* Prepare presentations, correspondence, and briefing notes for senior stakeholders.
* Act as a professional and discreet point of contact for internal and external stakeholders.
* Liaise with internal teams to gather information required for corporate administration and compliance.
* Liaise with external advisors and service providers (e.g. legal or corporate services) as required.
* Support ad-hoc corporate, compliance, and administrative projects.
Skills & Experience
* Experience in a company secretarial, corporate administration, executive assistant, or similar role.
* Experience handling routine company secretarial tasks, including statutory records and filings.
* Experience taking accurate minutes or formal meeting notes.
* Strong organisational skills and attention to detail.
* Ability to manage multiple priorities with accuracy and professionalism.
* Strong written and verbal communication skills.
* High level of discretion when handling confidential information.
* Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Exposure to legal, compliance, or regulated environments.
* Interest in corporate governance and company administration.
* Working towards, or interest in, CGI / ICSA qualifications.
* Experience supporting senior stakeholders.
Personal Attributes
* Organised, reliable, and detail-focused.
* Comfortable taking ownership of responsibilities.
* Professional and confident when working with senior stakeholders.
* Proactive, adaptable, and keen to learn.