Office Manager & Xero Bookkeeper
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About Us:
ML Projects is a dynamic architectural project management practice nestled in the heart of Bermondsey, London. We specialise in delivering exceptional luxury and premium retail projects for some of the world's most recognisable global brands across prestigious shopping centres and department stores. Innovation is at our core, and we leverage cutting-edge technology and AI tools to stay ahead in the industry. We're a mid-sized team that prides itself on a collaborative culture where every individual's contribution is highly valued.
The Opportunity:
We are on the lookout for a brilliant, intelligent, and proactive Office Manager & Xero Bookkeeper to become an integral part of our growing team. This is a unique opportunity to work at the exciting intersection of accounting and the creative industries, gaining invaluable experience with high-end retail brands. You'll play a crucial role in ensuring the smooth operation of our office while keeping our financial records in impeccable order, developing both your bookkeeping and administrative skills along the way.
What You'll Do (Key Responsibilities):
Financial Stewardship:
* Manage and process invoices, expenses, and receipts with precision using Xero
* Maintain accurate and up-to-date financial records
* Assist with the preparation of basic financial reports
* Support the month-end processes
Studio & Project Support:
* Provide essential administrative support to our project teams, including documentation and filing
* Oversee office supplies and equipment management
* Handle all incoming and outgoing post and courier services efficiently
* Assist with meeting preparations and ensure a warm welcome for visitors
* Contribute to maintaining an organised and effective office environment
* Help coordinate company events and team activities
What We're Looking For:
Essential:
* A minimum of 2 years of practical bookkeeping experience, or a relevant accounting/bookkeeping qualification combined with hands-on experience
* Experience with accounting software is a must; experience with Xero, Sage 50, or Quickbooks is highly desirable
* Proficiency in Microsoft Office Suite and Google Workspace
* Exceptional attention to detail and accuracy
* Excellent written and verbal communication skills
* A professional, proactive, and positive attitude
Desirable Attributes:
* A genuine interest in architecture or the retail sector
* Previous experience within a creative industry environment
* An understanding of project administration processes
Remuneration & Benefits:
We offer a competitive salary package reflecting your experience and skills:
Salary: £28,000 - £35,000 per annum (dependent on experience)
Benefits:
* 28 days annual leave (inclusive of bank holidays)
* Company pension scheme
* Private medical and dental insurance (following successful completion of probationary period)
* Modern and vibrant office location in central Bermondsey, London
* Regular team social events
* Dedicated training and development budget
* Access to and training on cutting-edge technology and AI tools
Career Development:
We are committed to investing in our team's growth. As part of ML Projects, you will benefit from:
* A structured training program specifically on Xero accounting software
* Direct mentoring from our Directors
* A clear pathway for career progression
* Exposure to high-end retail projects and working with prestigious clients
* Opportunities to develop both your financial and project management skill sets
Why Join Us?
* Be a key part of a growing practice working with prestigious brands
* Expand your expertise across both finance and project administration
* Join a supportive team that genuinely values work-life balance
* Thrive in a creative and innovative environment
* Benefit from clear opportunities for career progression
How to Apply:
If you are a brilliant, intelligent, and proactive individual with the required skills and a desire to work in a creative architectural practice, we would love to hear from you.
Please send your CV and a brief cover letter outlining your interest and relevant experience (especially in bookkeeping, administration, or working with luxury retail brands) to jobs@ml-projects.uk.
Equal Opportunities:
ML Projects is a proud equal opportunities employer. We are dedicated to building a diverse and inclusive workplace and welcome applications from all qualified candidates, regardless of background, race, religion, gender, gender identity, sexual orientation, disability, or age.