Executive Assistant
Salary: £35,000 - £50,000 pro rated (depending on experience)
Hours: Monday to Friday 08:30 - 17:30
Holiday: 25 days + bank holidays
Location: Horsham, West Sussex.
Who are we?
Here at Global 4, we Love Tech and offer a range of services and products to support businesses across the whole of the UK. Our vision is to solve our customers technology challenges, by advising and implementing the right solution, and always demonstrating best in class service excellence. We offer a wide range of solutions, from cloud telephony, IT, CCTV & Security services, data connectivity and mobiles as well as energy.
As a forward-thinking business utilising the latest technology, we support a wide range of clients in multiple industry verticals. Our Trustpilot rating proudly sits at 5 stars in demonstration of our Exceptional Service whilst our internal processes and security are backed by ISO 9001 and 27001 accreditations! The experience we provide our customers with is unparalleled, and our proposition enables us to welcome hundreds of new clients every year whilst retention is at an all-time high.
With a clear vision and strong values, Global 4 is looking to expand its incredible team and require driven, passionate, and personable professionals to join their mission. We continue to grow together, investing in our people and our product offering. If you're looking for a change, for a challenge, for reward, now is the time to join Global 4!
What benefits will you receive?
50% off our Broadband, completely free after two years
33 days holiday allowance including bank holidays
5 additional days leave granted based upon length of service
£250 Bright Ideas Scheme
Kudos Employee Recognition Scheme - Including Days Out
Buy & Sell holiday allowance scheme
Death in service benefit
Pension scheme
Eye care vouchers
Friday fridge
Company lunches
Company bonus scheme
£1,000 Refer A Friend Scheme
Fun incentives
Paid Charity leave
What will you be doing?
As Executive Assistant to our directors, you will be required to support on all projects and strategic changes throughout the business and be accountable for all administrative support on a day-to-day basis. The main role and responsibilities will include but are not limited to:
Managing diaries and arranging appointments, against project / business priorities
Preparing and owning meetings, ensuring meaningful agendas
Producing weekly and monthly reporting for board packs
Ensuring accuracy and quality to all work produced
Preparing and creating ad-hoc presentations, reports and spreadsheets
Monitoring, prioritising, organising and responding (when required) to all email correspondence
Attending meetings, minute taking and monitoring the completion of actions thereafter
Maintaining and supporting on project boards and internal tasks as required
Greeting visitors and answering the door phone when required
Researching for potential projects as directed
Completing expenses
Creating complex workbooks in excel to produce easy to read reports
Proactively chasing outstanding works throughout the business
Escalating any challenges appropriately
Monitoring and measuring strategic objectives
Proactively engaging to understand priorities and objectives for the board, ensuring deadlines and KPI's are met
Provide support to general office management
Managing and updating policies, procedures and the centralised asset registry in line with company work instructions
What do we need from you?
Professional, resilient, calm and highly organised
Pragmatic, able to think on your feet
Minimum 3 years' experience in an EA role
Strong interpersonal and communication skills
In depth knowledge of our policies and procedures
Strong people skills, ability to adapt to work effectively with different personalities
Self-motivated, proactive and positive attitude
Strong clerical, administrative knowledge
Confident and assertive
Observant and focused on detail
Advanced Office 365 skills - Essential
An excellent communicator, both verbally and written
Ability to handle confidential and sensitive material
Open to learning new skills
Global 4 is deeply committed to diversity, equity and inclusion and making our organisation a place for all individuals regardless of race, religion, national origin, age, sex and gender identity, sexual orientation, pregnancy status, familial status, disability status, gender reassignment or any other protected characteristics.
For further details, please contact our in-house recruitment team either by email: recruitment