Senior Administration Officer (J19251) Newry, Northern Ireland
Salary: GBP0 - GBP14.6 per annum
Senior Administrative Officer
Key Responsibilities
* Provide business support to management and colleagues, ensuring effective service delivery, reporting, and budget management to meet performance indicators (KPIs) and team objectives.
* Use business information systems (e.g., Integra, Hubspot, Docusign, Microsoft 365, and Sage) to manage, deliver, and report activities with accurate and timely information.
* Assist with budget management and financial reporting, including raising purchase orders, reviewing invoices, and processing payments in line with organisational procedures.
* Coordinate and organise internal and external meetings and events, including arranging hospitality, attending sessions, and recording minutes as needed.
* Manage service delivery correspondence, handling emails and phone communications to ensure timely responses to third‑party requests.
* Contribute to the business’ development through active participation in team meetings, projects, and collaboration.
* Help manage physical and digital records, ensuring compliance with the organisation’s records management policy.
* Event administration.
* Receive, record, and prepare applications for assessment, coordinate meeting schedule.
Key Qualifications
* A minimum of 3 years’ experience in the delivery of business support and administration duties, financial reporting, customer engagement and correspondence within a business environment.
* Experience of gathering, interpreting and presenting data and information in various formats for reports, papers and/or presentations.
* Experience of effectively monitoring and managing financial data, including checking for and maintaining accuracy.
* A high level of IT competency in a business environment, to include a working knowledge and experience in CRM/Database management and Microsoft Office/365.
* Experience of your ability to adapt to changing priorities and proactively identify and address emerging business needs using your own initiative.
* The ability to communicate effectively, both orally and in writing, paying attention to the relevance of the content and the target audience.
Working Hours
Working hours: Monday – Friday 37 hours – Hybrid with a minimum 3 days in office
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