Job Description – Grade 8 Post Title: Data, Exams and Curriculum Manager School: Bishop Ullathorne Catholic School Responsible to: Leadership Team Responsible for: All Data & Exam staff The Governing Body of our high-achieving Catholic 11–18 school is seeking to appoint a highly skilled and detail-oriented Data, Exams and Curriculum Manager to join our vibrant and supportive school community. As part of Holy Cross Catholic MAC, we are committed to providing an outstanding Catholic education for all our pupils. With Christ at the centre of all we do, our mission is to inspire every child to be the best person they can be by developing their God-given gifts and talents. Bishop Ullathorne Catholic School is part of the Holy Cross Catholic Multi Academy Company along with Cardinal Newman Catholic Secondary School and Christ the King, St Augustine’s, St Thomas More, St Elizabeth’s and St John Vianney Catholic Primary Schools which are all located in Coventry. Our Academy moto is “Achieving together in Faith”. About the Role As a Data, Exams & Curriculum Manager, you’ll play a pivotal role in ensuring the smooth and efficient management of examinations, data systems, and timetabling across the school. You will lead a team and work closely with senior leadership to deliver accurate information and maintain compliance with statutory regulations. Key Responsibilities: Recruit, train, and manage invigilators and data/exams staff, ensuring JCQ and statutory regulations are met. Oversee and maintain the school’s Information Management System (Arbor), ensuring data accuracy and supporting staff with system use. Design and manage the school timetable and options process, liaising with SLT and departments to meet curriculum needs. Lead on the organisation and delivery of all internal and external examinations, including timetables, venues, and special arrangements. Provide accurate data analysis and reports for SLT, Governors, and external bodies, including exam results and statutory returns. About You We are looking for someone who is: Highly organised with the ability to manage complex workloads and meet tight deadlines. Experienced in managing exams and data systems within an educational setting (knowledge of Arbor is desirable). A strong leader with excellent communication skills and the ability to train and motivate a team. Analytical and detail-oriented, with advanced IT skills (Excel and MIS systems). Adaptable and proactive, able to devise innovative solutions and maintain compliance with GDPR and JCQ regulations. What We Offer A culture of collaboration, support and high expectations. A warm, respectful and values-driven school community. Opportunities for professional growth within the MAC. Access to the competitive Teacher Pension Scheme or Local Government Pension Scheme. A strong emphasis on employee wellbeing, including free, confidential access to 24/7 helplines, counselling and support services. Free, annual flu vaccinations. A flexible and generous approach to family appointments and events. General Duties and Responsibilities Will be responsible to the Leadership team and expected to recruit, train and manage all Invigilators, Data & Examination Assistant and Examination Assistant – enforcing the statutory regulations. Meet with SLT lead weekly to understand their reporting requirements, present analysis, feed into strategy and discuss the impact of any recent updates from the DFE. To include production of internal data, review of examination content and status. Provide direction, support and maintain a good understanding of Arbor for the curriculum and administrative teams to influence strategic planning across the organisation. To devise and implement, innovative solutions to problems using a range of systems and applications. To liaise and oversee third line support contracts, reporting back to the Business Manager and/or Headteacher. To lead, monitor and update the Schools Information Management System and to complete routine jobs and checks to ensure its accuracy. To liaise and support all subject departments and faculties with the delivery of data. Develop expertise to an advanced level in the main software packages used within the School, in order to support and advise all staff in the use of such packages. To oversee and liaise with external companies in regards to the maintenance of any services and solutions sourced externally. Ensuring that services comply with current legislation including Data Protection (GDPR). Report Data, Exams & Timetabling information to Governors and SLT. Undertake other duties and responsibilities, as required, appropriate to the grade of the post, personal skills and experience of the post holder. To be responsible and accountable for carrying out duties and responsibilities of the post with due regard to the MAC’s Equal Opportunities Policy. Line manage a team of Data and Examination staff, including Invigilators. Advise the Data / Exams Assistants, on a daily basis, providing in house training as appropriate. Manage and prioritise demanding workloads to meet urgent deadlines whilst still maintaining the quality of work and ensuring immediate availability to support for urgent problem solving. To assist the Headteacher/ SLT with the effective management of administration procedures, including options management, timetabling.To create and lead on the school’s exams policy, data policy and administration policy, (this is to include relevant computer software policy) documents. Responsible for informing all staff of changes to policy. In conjunction with the Headteacher, prepare, manage and monitor the school’s exams and invigilation budget. Timetabling & Options Management Design and develop the Timetabling & Options Management. Develop computerised student data modelling, through the use of Arbor and timetabling software, Microsoft Excel etc. Manage the collection and maintenance of School Option data, liaise with the appropriate Heads of Departments and tutors ensuring that data is efficiently input. Strategically co-ordinate, with the SENCO & SLT, a curriculum ensuring all students have access to a curriculum that matches their requirements. Ensuring the accurate transfer of timetable information into Arbor, and other systems, from the timetabling software. Management of the timetabling system, ensuring all updates are completed at the correct times. Data Management Develop computerised student data modelling, through the use of different modules and packages. Implementation of new computerised systems, advising managers and staff as appropriate. Ensuring the accurate input of information to Arbor and other systems, including assessment data. Manage & co-ordinate the collection and maintenance of School data, liaise with the appropriate middle leaders ensuring that data is efficiently input and that standardisation has happened across the faculty. Investigate/explore different methods of working, using different I.T. packages. Make recommendations to Leadership Group about new methods of working. Keep up to date with developments relating to new Arbor modules and other packages. Manage the completion of Local Education Authority and Department for Education returns, such as the School Census. Provide management information to various stakeholders, including Governors, the Headteacher, Leadership Group, the MAC and the Local Authority. To include statistical information, such as headline figures, absence and cover trends, pupil progress against key stage 2, exam results, ethnicity, travel to school information and all other School data. Investigate and utilise the most appropriate system of presenting this information, using various ICT packages. Manage the preparation of all key relevant information for Ofsted & Governors. Manage and lead on student results data (i.e. to provide detailed result analysis, offering advice and guidance to SLT, staff, parents and students on result days). Exams Management Manage the organisation of exam venues and invigilation for all School practical and oral examinations. Managing team of data/exams assistants and Invigilation team. Manage the exams budget – ensuring value for money. Provide the examination timetable for Summer examinations and multiple mock examination seasons Ensure candidates receive the appropriate levels of care and attention to ensure all students meet /exceed their potential. Manage / signpost distressed students to appropriate support teams on exams days and exam results days. Provide support and maintain a good relationship with moderators & exam boards. Responsible for processing Special Considerations and appeals. Responsible for all JCQ inspections. Ensure all JCQ regulations are met consistently across internal and external examinations. Strategise with Examination boards and teaching departments within the school the implementation of new courses or methods of assessment. Manage the co-ordination/collation of reports, progress reviews and target setting. Analysis of all results for internal / external Assessments and public examinations. Manage appropriate staff and submit returns to the Local Education Authority and Department for Education. Collate information from Senior Management, including Heads of Department, Heads of Faculty, SENCO & Post 16 Administrator and Leadership Group concerning the co-ordination of assessment information. Collection and input of all entry data, Produce an examination timetable, present a candidate assembly and create individual timetables for all students before all examinations. Organise special arrangements for candidates, as required. Manage and direct the receipt, storage and distribution of examination papers. Manage Exam Halls and assist with the secure distribution of exam papers. Perform the induction of invigilators. Report any instance of examination malpractice to Examination Boards. Ensure that exam papers are efficiently despatched. Manage the despatch of results, following up any queries from students, staff or Exam Boards, including appeals. Ensure candidates receive the appropriate certification after results are confirmed Liaise with senior staff, including Year Heads, Head of Student Support, Post 16 Administrator and Leadership Group over the co-ordination of assessment information. Any such duties as are within the scope and the spirit of the job purpose, the title of the post, and its grading. Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a line manager to undertake work of a similar level that is not specified in this job description Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers. This job description is current at the date shown, but, in consultation with you, may be changed by the Head Teacher to reflect or anticipate changes in the job commensurate with the grade and job title. Safer Recruitment at Bishop Ullathorne Catholic School Bishop Ullathorne Catholic School is part of Holy Cross Multi Academy Company, has a responsibility for and is committed to safeguarding and promoting the welfare of children, young people and vulnerable groups. All employees and volunteers are expected to share this commitment and to obtain an Enhanced Disclosure and Barring Service (DBS) check and where relevant, a childcare disqualification check. Any offer of employment will be subject to satisfactory pre-employment checks including two suitable references, evidence of Right to Work, medical clearance and where applicable a prohibition check and evidence of qualifications. All successful candidates will be required to present their birth certificate along with evidence of any name changes. This post is exempt from the provisions of the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. Further information can be found in the DBS filtering guide. This post is covered by Part 7 of the Immigration Act (2016). Therefore the ability to speak fluent and spoken English is an essential requirement for this role. An online social media check will also be carried out as part of due diligence on all conditional offers of employment.