Posted: 18 June
The role
Team Assistant / Office Administrator – Private Equity
Marble Arch, London | Full-time | Office-based
£28,000 pro-rata+ Excellent Benefits
Hours 10 am - 3 pm - Monday to Friday
A rare and exciting opportunity has arisen for a bright, ambitious and highly polished graduate to join a prestigious Private Equity firm based in the heart of Marble Arch.
This is a standout role for an individual with previous Reception and Office Assistant experience—ideally within investment or financial services—who is now looking to step into a broader, more involved Team Assistant / Office Administrator position. You will be at the centre of a fast-paced, high-performing environment, supporting senior investment professionals while ensuring the seamless running of a dynamic office.
The Opportunity
This is a varied and hands-on role combining front-of-house excellence with high-level administrative support. You will act as a true ambassador for the business, while also providing first-class coordination and organisational support to a busy investment team.
Key Responsibilities
- Managing incoming calls and acting as the first point of contact for all visitors, delivering a polished and professional front-of-house experience
- Coordinating and preparing meeting rooms, including AV set-up
- Producing high-quality board packs and documentation
- Preparing and managing monthly expense reports
- Providing comprehensive administrative support to investment professionals, including complex diary management and global travel coordination
- Organising investor, portfolio and stakeholder meetings with seamless logistics and communication
- Coordinating meetings across multiple international time zones
- Acting as a gatekeeper for senior stakeholders, prioritising and managing competing demands
- Supporting partners with ad hoc administrative tasks
- Organising team events, lunches and internal initiatives
- Overseeing office supplies, including stationery and refreshments
- Managing office maintenance, repairs and supplier coordination
- Handling sensitive and confidential information with absolute discretion
Candidate Profile
- A degree-educated individual with experience in Reception, Team Assistant or Office Assistant roles
- Ideally exposure to Private Equity, Investment or Financial Services environments
- Exceptionally well-presented, articulate and professional at all times
- Outstanding English language skills, both written and verbal
- A proactive, solutions-focused mindset with the ability to anticipate needs
- Highly organised with exceptional attention to detail
- A confident communicator with strong interpersonal skills
- Able to multitask, prioritise effectively and remain composed under pressure
- A positive, team-oriented attitude with a willingness to go above and beyond
- Flexible and adaptable, with the ability to support outside of core hours when required
Why Apply?
This is a unique opportunity to join a highly respected Private Equity firm in a role that offers real variety, exposure and long-term career development. You will work alongside high-calibre professionals in a collaborative and professional environment, gaining invaluable experience and the opportunity to grow your career within investment.
If you are driven, polished and ready to take the next step in your career, we would love to hear from you.
Apply now to be considered for this exceptional opportunity.
