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Business Support Administrator / PA, Andover
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Client:
OutThere RPO
Location:
Andover, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
9b2c4941297a
Job Views:
38
Posted:
22.06.2025
Expiry Date:
06.08.2025
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Job Description:
An exciting opportunity is available for an Personal Assistant / Business Support Administrator to join one of our clients based in Andover. It's a busy team and no day is the same, so a sense of humour is definitely required!
Overview: As an Business Support Administrator / Personal Assistant you will provide high-level administrative support to the directors and wider business, ensuring smooth operations and effective communication within the organisation.
Key Responsibilities:
* Process orders, including adding orders to sales systems, sending order acknowledgements, and issuing deposit invoices.
* Manage order lifecycles, updating customers on order status, chasing necessary paperwork, raising invoices, and following up on payments.
* Maintain and update dealer live order schedules, ensuring accuracy and timeliness.
* Update Sales Hub and Dealer order schedule with lead times and order progress.
* Compile and distribute daily sales reports across the company.
* Assist in preparing tenders and managing demo paperwork as required.
* Provide administrative support to the marketing department, attending meetings, updating project trackers, and managing action items.
* Coordinate with suppliers for event-related orders and logistics.
* Manage marketing budgets, tracking expenses, and preparing monthly reports.
* Utilise software to create and distribute eshots (email shots) and manage their distribution.
* Update online platforms with classified advertisements for used machines.
* Handle marketing requests from dealers, including managing their marketing budgets effectively.
* Assist the MD in administrative tasks and support.
* Attend staff 1-1 meetings, document notes, and follow up on action items
* Manage MD's inbox, prioritizing and responding to communications as required.
* Arrange travel bookings and accommodations for MD.
* Attend meetings with MD, documenting actions and ensuring follow-ups are completed.
Requirements
* Proven experience as a Business Support / Personal Assistant or similar role.
* Exceptional organisational and multitasking skills, with the ability to prioritise tasks effectively.
* Strong written and verbal communication skills.
* Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.
* High level of professionalism and discretion when dealing with confidential information.
* A degree in business administration or related field is preferred.
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