Job Description
Maternity cover - Contract Admin
Role Purpose:
To provide vital administrative support to the Services team, ensuring the efficient coordination of maintenance activities, effective communication with clients and contractors, and smooth handling of financial and operational tasks.
Key Responsibilities:
1. Schedule and manage the daily workload for the Services team, ensuring engineers and subcontractors are fully and effectively deployed.
2. Respond to client enquiries via phone and email, assigning appropriate personnel to carry out required work.
3. Maintain and update the CAFM (Computer-Aided Facilities Management) system for the Services department.
4. Plan and assign routine and reactive maintenance visits for engineers and subcontractors.
5. Raise purchase orders for subcontractor works related to maintenance tasks.
6. Track and collect service reports from engineers and subcontractors; ensure timely submission to clients.
7. Follow up on outstanding quotes and recommendations from completed works.
8. Update and manage information across client systems and portals.
9. Support the financial and commercial operations of the Services team, including processing purchase and sales orders, logging invoices, and generating client invoices as work is completed.
10. Assis...