As Office Manager for this Publicly Listed company you will be integral in ensuring that the office is always maintained and improved as well as ensuring the day-to-day running of the office is optimised for best results.
You will also be required to support with the logistics and project management of opening, stocking an relocating staff to Fulham and their brand new offices.
This will include liaising with senior management and their teams on their long- and short-term requirements. This may involve aspects such as improving or reorganising office spaces, amending setups and identifying improvements, ensuring the office is well stocked with supplies, etc...
Day-to-day you will ensure the smooth running of the office space and teams within. You will work proactively but will be happy to react to needs as they arise and deliver on them. You will be a key point of contact for the company's clients and guests that visit the office, ensuring they are well looked after and managed for the teams.
Responsibilities
* Overall responsibility for the long term and day-to-day performance of the office
* Liaise with senior management & their teams on requirements
* Act as the key point of contact for clients, guests and visitors
* Ensure the office is well stocked with all requirements of the teams
* Manage the company inbox and phone line providing in house support
* Proactively resolve any potential conflicts
* Provide comprehensive administrative support to office management
Due to this, the ideal individual will naturally be very proactive in their approach, quick to spot problems or opportunities – and to engage with them. You will be an outstanding communicator in all aspects and highly organised, capable of keeping multiple plates spinning simultaneously.
The role requires someone with a ‘service first’ mindset and someone who is happy to tackle the simple, as well as the complex. You will be able to work with discretion & will be a true team player, happy to collaborate on broader business projects. Clarity, confidence and attention to detail is crucial.
* A demonstrable track record of successful office management experience
* The ability to work in a fast growing and agile business where change comes quickly
* Previous experience working in 5* environments
* Highly organised and capable of dealing with issues swiftly
* Clarity of communication, adaptable across a varied internal and external base
* Ability to manage time efficiently and stay on top of day-to-day needs
* A proactive mindset, taking initiative to solve problems and improve efficiency
* Works collaboratively with colleagues and supports wider business positively
* Motivated with attention to detail and keen to grow with the company
Due to the day-to-day requirements to support the office, teams and guests, this role will be based in Fulham.