Publishing Administrator
Full-time – 35 hours per week. Hybrid – London, Kings Cross (minimum 2 days in office).
Saga is evolving from a print publication into a multi-platform hub. We’re looking for a proactive and highly organised Publishing Administrator to provide essential administrative and operational support across our Publishing team, including Editorial, Art and Production.
Responsibilities
* Coordinate and schedule internal and external meetings, workshops and calls; handle correspondence; manage calendars and maintain organised files and records across Editorial, Art and Production.
* Work closely with stakeholders across departments to ensure efficient workflows and communication throughout the publishing process.
* Act as the key contact for freelance writers, picture agencies and contributors – sending article proofs for fact‑checking, sharing PDFs with PR and facilitating the Coupa payment process (including onboarding, raising POs and ensuring prompt payment).
* Maintain and update databases and records, support budget tracking, process payments with Finance and review quarterly accruals.
* Take minutes during meetings, distribute action points and monitor reader correspondence (e.g. Editor’s inbox), responding or forwarding as appropriate.
* Support the editorial team by collecting book catalogues from publishers, coordinating with the travel business unit on prize draws and copy, and arranging magazine mailings to key contributors.
* Assist with administrative audits (e.g. Modern Slavery Audit) and compile and submit award entries (e.g. BSMEs, PPAs).
* Provide flexible assistance across all publishing functions to ensure deadlines are met and production runs smoothly.
Ideal Candidate
We’re looking for a Publishing Administrator who brings strong organisational skills, initiative and attention to detail to every task. You will thrive in a fast‑paced publishing environment, managing multiple priorities while supporting a creative and collaborative team.
Must-Haves
* Proven administrative experience, ideally within media, publishing or creative industries.
* Exceptional organisational and time‑management skills, able to prioritise effectively and meet deadlines.
* Strong written and verbal communication skills, confident in liaising professionally with stakeholders at all levels.
* Meticulous attention to detail, ensuring accuracy across data, documents and workflows.
* Solid IT proficiency, including intermediate‑to‑advanced skills in Microsoft Word, Excel and PowerPoint.
* Experience using content management systems and/or publishing software.
* Proactive, adaptable approach, confident in learning new systems and taking ownership of tasks.
* Collaborative mindset, working effectively across teams and departments.
* Genuine enthusiasm for publishing.
Desirable
* Previous experience working in an administrative or operations role within a publishing team.
Benefits
* 25 days holiday + bank holidays, with option to purchase 5 extra days.
* Pension scheme matched up to 10%.
* Company performance‑related annual bonus – up to 5%.
* Life assurance policy on joining (4× salary).
* Wellbeing programme and colleague discounts (family, cruises, holidays, insurance).
* Enhanced maternity, paternity and grandparents leave.
* Income protection.
* Access to Saga Academy, our bespoke learning platform.
About Saga
For over 70 years, Saga has been the UK’s specialist provider of products and services to people aged over 50. Our portfolio includes cruises, holidays, insurance, personal finance products and Saga Magazine. We work to create moments that are personal and special for our customers and for each other, guided by our values of customer focus, excellence and people.
DEI Statement
Saga is committed to a truly inclusive culture, where all colleagues can bring their full selves to work and are treated with dignity and respect. We support age inclusivity, disability confidence and are signatories of the Age‑Friendly Employer Pledge.
Application Process
Your application will receive fair consideration, and you will receive personal communication throughout your applicant journey when you apply to join Saga.
Saga does not accept agency CVs unless specifically engaged for the role by the Talent Acquisition Team. Please do not forward CVs to our recruiters, employees or any other company location.
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