Job Description – Finance and Admin Officer
Job Title: Finance and Admin OfficerReports to: Childcare Manager / Operational ManagerHours: 30 per weekSalary: E2 - £13.76 per hour starting salary
Role Purpose
To support the Childcare Manager and Operational Manager in the smooth running of the centre's financial and administrative systems. The role ensures accurate day-to-day financial management, payroll processing, and efficient administration to support the delivery of high-quality childcare services.
Key ResponsibilitiesFinance
* Process income and expenditure accurately in line with organisational systems.
* Prepare and issue invoices, monitor payments, and follow up on outstanding amounts.
* Carry out monthly bank reconciliations.
* Maintain accurate financial records and filing systems (manual and electronic).
* Support the Childcare Manager/Operational Manager in preparing budgets, funder reports, and information for external stakeholders.
* Ensure correct allocation of payments to relevant accounts.
* Handle cash receipts and bank lodgements.
Payroll
* Process monthly payroll, ensuring accuracy and timeliness.
* Ensure HMRC and pension payments are processed on time.
* Maintain up-to-date staff payroll records, including absence and overtime.
Administration
* Provide administrative support to the Childcare Manager, Operational Manager, and centre team.
* Maintain effective filing systems for staff, children, and operational records.
* Maintain accurate and confidential HR records, including contracts, absence, and training logs.
* Provide administrative support to HR processes as directed, including recruitment, references, and vetting checks.
* Assist in the preparation of routine reports and statutory returns.
* Provide general office support, including answering calls, responding to queries, and screening emails.
* Attend staff and board meetings to take minutes and provide administrative support.
Professional Development
* Take responsibility for maintaining and developing your own skills and knowledge relevant to the role.
* Participate in supervision, appraisals, and ongoing training.
* Attend relevant courses, meetings, and events to support the delivery of the role.
Other Duties
* Support marketing activities, including creating content on Canva and posting on social media platforms.
* Undertake any other reasonable tasks as requested by the Childcare Manager or Operational Manager.
Person Specification – Finance and Admin OfficerEssential Criteria
* Minimum of 2 years' experience working in a finance and/or administration role.
* Experience in using financial management systems (e.g. QuickBooks or similar accounting software).
* Experience of processing payroll using payroll systems, ensuring accuracy and compliance with HMRC and pension requirements.
* Ability to maintain confidentiality and handle sensitive information appropriately.
* Knowledge of HMRC requirements and pension administration.
Desirable Criteria
* Strong organisational and time management skills with the ability to prioritise tasks effectively.
* Ability to work independently and as part of a team.
* Experience in HR administration, including recruitment and maintaining staff records.
* Familiarity with Canva or similar tools for creating marketing content.
* Experience in using social media platforms for business or organisational purposes.
Job Types: Full-time, Permanent
Pay: From £13.76 per hour
Benefits:
* Casual dress
* Childcare
* Discounted or free food
* Employee discount
* Flexitime
* On-site parking
* Transport links
Ability to commute/relocate:
* Derry BT47 3SF: reliably commute or plan to relocate before starting work (required)
Experience:
* Administration: 2 years (required)
Work Location: In person