Clinical Trials Assistant
The closing date is 19 November 2025
UCLH, one of London's key cancer centres, is seeking to recruit a Clinical Trials Assistant on a 12-month fixed-term contract to support a growing number of cancer clinical trials within the Upper Gastrointestinal and Cholangiocarcinoma Team. The successful candidate will be based within the Cancer Clinical Trials Unit (CCTU) at 250 Euston Road. The main role of the clinical trials assistant is to support the team in the administration and running of the in-house, national and international phase I, II and III clinical trials. Responsibilities include contacting patients by phone, assisting clinical trial practitioners and research nurses with the booking of patient appointments, scans and upload of trial scans to specific portals. Other tasks include creation and maintenance of files for clinical trials, archiving of closed trials, handling of correspondence, booking of couriers, preparing lab kits, adding lab requests and processing or handling of blood and tumour tissue samples. The candidate will work closely with clinical research staff in a supportive and dynamic team, delivering excellent care to patients with cancer. Full training will be provided but the successful candidate will be expected to manage their own workload to achieve the team's goals.
Main duties of the job
* Sending, collecting and storing questionnaires
* Handling incoming mail and correspondence
* Providing a high quality personal assistant service to the team when needed
* Attending clinics if/when requested by the Nurse/Coordinator
* Retrieval/creation and maintenance of patient notes
* Site File maintenance
* Archiving of previous closed trials
* Calling patients to confirm visits ahead of planned appointment
* Requesting, processing, and sending biological samples
* Supporting data managers with relevant queries
* Maintaining up‑to‑date and accurate filing systems - paper and I
* Assisting with surveys/audits as required
* Having a high degree of interpersonal and communication skills to liaise with a wide range of personnel in the multidisciplinary team orally, in writing or electronically in a professional and courteous manner
* To be familiar with and confident in using the Trust IT system
* Taking minutes at departmental and tumour group meetings
* Completing mandatory training and other recommended training
* Prioritising workload, meeting deadlines and tackling problems systematically and with initiative
* Maintaining confidentiality of patient‑related information at all times
* Taking personal responsibility for ensuring that UCLH resources are used efficiently and with minimum wastage
* Adhering to all Trust policies and procedures, the Health and Safety at Work Act and the Data Protection Act
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top‑quality patient care, excellent education and world‑class research.
We provide first‑class acute and specialist services across eight sites:
* University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
* National Hospital for Neurology and Neurosurgery
* Royal National Throat, Nose and Ear Hospital
* Royal London Hospital for Integrated Medicine
* University College Hospital Macmillan Cancer Centre
* The Hospital for Tropical Diseases
* University College Hospitals at Westmoreland Street
UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world‑class support services including critical care, imaging, nuclear medicine and pathology.
At UCLH, we have a real "One Team" ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Person Specification
Knowledge and Qualifications
* Completed/soon to complete science‑based degree
* Knowledge of EU Trial Directive and ICH GCP
Experience
* Experience of working in an administrative role
* Experience working as part of a team
* Experience working to deadlines
* Experience in summarising scientific data/information
* Experience in preparing reports
* Experience of working with clinical trials
* Experience of working in a healthcare setting
Skills and Abilities
* Understands the importance and role of audit
* Use of Word
* Use of Excel
* Use of PowerPoint
* Use of Internet/e‑mail
* Databases
Communication
* Effective verbal and written communication skills
Personal and People Development
* Displays desire for professional and personal development
* Ability to identify own training needs
* Willingness and ability to participate in continuing education in relation to the role
* Demonstrates knowledge of equal opportunities
* Proven ability to work under own initiative
* Proven ability to prioritise own workload
* Team player
Specific Requirements
* Flexible working on occasion
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
University College London Hospitals NHS Foundation Trust
£33,094 to £36,195 a year Per Annum Inclusive of HCAS
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