1. This is a 12-Month Fixed Term Contract opportunity
2. Exceptional company benefits package included
About Our Client
This retail company is a respected organisation known for its commitment to excellence in the industry. As a medium-sized business, they offer a supportive and structured work environment with opportunities to make a meaningful impact.
Job Description
3. Provide comprehensive administrative support to senior staff.
4. Coordinate and manage schedules, meetings, and appointments.
5. Assist with HR-related administrative tasks, including maintaining records and processing documentation.
6. Ensure efficient communication between departments and external stakeholders.
7. Prepare reports, presentations, and correspondence as required.
8. Support recruitment processes, including scheduling interviews and onboarding new employees.
9. Maintain confidentiality and ensure compliance with company policies.
10. Handle ad-hoc administrative tasks to support the team and department.Deliver HR administrative support to the Group Head Office, including system updates and process improvements.
11. Manage HR processes for new starters, leavers, and contractual changes, including system updates as necessary.
12. Provide employee relations support, such as coordinating Occupational Health referrals and preparing formal HR correspondence.
13. Assist with recruitment administration and colleague discount card management.
14. Support HR projects and engagement surveys as required.
15. Oversee Right to Work checks and ensure compliance with statutory requirements.
16. Generate and analyse compliance reports throughout the year, working with department managers to ensure completion of mandatory training.
17. Respond to reference requests and manage the probation completion process, including issuing letters.
18. Administer the Cycle to Work scheme.
19. Inbox Management
20. Monitor the HR inbox, triaging emails, responding to queries from Group colleagues, and providing People XD support.
21. Manage the Grafton Careers inbox, issuing responses or directing applications to the relevant business recruitment teams.
The Successful Applicant
A successful Personal Assistant and HR Administrator should have:
22. Proven experience as a Personal Assistant and HR Administrator.
23. Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
24. Excellent written and verbal communication skills.
25. Ability to engage professionally and confidentially with colleagues at all levels across the organisation.
26. Excellent time management skills, with the ability to meet deadlines and effectively prioritise tasks.
27. Demonstrated capability to manage multiple projects in a high-volume, fast-paced environment.
28. Exceptional organisational skills and a keen attention to detail.
29. Self-motivated, with the ability to work independently as well as collaboratively within a team.
30. Desirable Criteria
What's on Offer
31. Competitive salary ranging from £30,000 to £35,000 per annum.
32. Opportunity to work within the retail industry in Birmingham.
33. A fixed-term contract with potential for career development opportunities.
34. A supportive and structured work environment.
35. Competitive pension schemes.
36. Life assurance.
37. Refer a friend bonus.
38. Free parking on site.
39. hybrid working.
40. flexible start and finish times.
If this role aligns with your skills and experience, we encourage you to apply for the Personal Assistant and HR Administrator role today!