Senior Administrator (Projects) - Keep Operations Running Smoothly & Projects on Track!
Glenrothes
Full Time | Permanent
Up to £32, DOE
Are you the kind of person who loves bringing order to busy projects? Thrive in fastpaced environments where you're the central point holding everything together? If multitasking, problemsolving and keeping people organised is your superpower - this role is for you.
We're working exclusively with a fantastic Glenrothesbased organisation who are looking for a Senior Administrator (Projects) to join their operations team. You'll be right at the heart of workforce planning, project coordination and global logistics - the person everyone relies on.
What You'll Be Doing
Project Administration & Scheduling
1. Coordinating personnel deployment in line with project timelines
2. Managing rotations, availability and upcoming requirements
3. Maintaining accurate planning and scheduling systems
4. Supporting Project Managers and technical leads with daytoday updates
People & Document Management
5. Keeping personnel records up to date
6. Tracking training, medicals and certification renewal dates
7. Ensuring compliance with client, industry and project standards
8. Liaising with recruitment partners when additional resource is required
️ Travel & Logistics Coordination
9. Booking UK and international travel, accommodation and transport
10. Coordinating visas, documentation and travel packs
11. Ensuring personnel have everything needed for mobilisations
Communication & Team Support
12. Acting as the key point of contact for queries and updates
13. Sharing personnel information with internal teams
14. Taking meeting minutes and ensuring followup actions are completed
What We're Looking For
15. Experience in project administration, operations, logistics, planning or workforce coordination
16. Highly organised, detailfocused and excellent at multitasking
17. Someone who stays calm under pressure and handles lastminute changes confidently
18. A friendly, proactive communicator
19. Strong IT and planning system experience
⭐ Bonus Points For:
20. Experience in technical or engineering environments
21. Knowledge of training/certification requirements
22. International travel coordination
23. Experience with rotation planning
Why You'll Love This Role
24. A central role with real impact on project success
25. Varied, fastpaced days with lots of problemsolving
26. A supportive, friendly and collaborative team
27. Opportunities to grow, learn and take on more responsibility
Ready to Apply?
We'd love to hear from you!
Apply directly through this website
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