Job Description
Front of House & Facilities Coordinator / Belfast / Fantastic Company
VANRATH are excited to be working alongside a leading Legal/Professional Services organisation with a great reputation for the recruitment of a Workplace Coordinator.
This is a role in the company's Belfast office. This is a Monday - Friday position - Flexibility can also be offered - later start or early finish.
Salary is £24,765 37.5 hours a week
Permanent position.
This is an Amazing company!
We're looking for an organised, proactive, and people-focused Workplace Coordinator to join our team. You'll play a central role in keeping our office running smoothly, ensuring a welcoming experience for visitors, and coordinating meetings and events from start to finish.
What You'll Do
1. Be the face of the office: greet clients and visitors with professionalism and warmth.
2. Coordinate meeting rooms, events, catering, AV setup, and hospitality with precision.
3. Handle incoming/outgoing mail, couriers, and deliveries.
4. Maintain office supplies, kitchens, and shared areas - neat, stocked, and ready.
5. Respond to internal and external queries efficiently (via phone/email).
6. Assist with printing, scanning, and general administrative support.
7. Liaise with suppliers, contractors, and caterers to deliver high-quality service.
8. Occasionally support early morning or evening events (pre-agreed hours).
What You'll Bring
9. At least 12 months' experience in a professional office environment (legal/professional services a plus).
10. Confident using Outlook, Word, and AV tools.
11. Smart, polished, and personable with a 'can-do' mindset.
12. Calm under pressure, adaptable, and solutions-oriented.
13. Excellent communication and time management skills.
This is a hands-on role for someone who thrives on variety, takes pride in a well-run office, and enjoys working in a collaborative, client-facing environment.
INDPD
''Vanrath have been an absolute pleasure to work with from initial job discussions to job offer and I would recommend them as the first point of call for anyone looking for exciting new opportunities.''
''I had a great experience with Vanrath, who got me through the door to my current workplace, and have been supportive through and through. I was invited for a face-to-face meet up before securing my place at work for a get to know, and it has been an absolute pleasure.''
''Vanrath have been fantastic in helping me gain employment in my chosen field. They have been extremely helpful throughout, easy to talk to, and regularly went above and beyond to ensure I was happy at my current place of employment. I hope to continue to work with them in future.''