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Apprentice Recruitment Administrator Apprentice Recruitment Administrator, Apply From: 18/06/2025 Learning Provider Delivered by EMA TRAINING LIMITED Employer Express Recruitment Vacancy Description SOURCING, PROFILING & QUALIFYING CANDIDATES
Answer phone, handle call or signpost as appropriate
Pre-screen speculative candidate calls from candidates
Conduct effective screening calls with candidates
Conduct face-to-face and video Registration Interviews with candidates to profile and qualify
Hold self-accountable to establish candidate suitability
Utilise external job boards and LinkedIn to ‘Search’ for desired skillsets
Conduct regular candidate update calls to maintain and develop talent pool – requalify candidates to broaden matching potential
Write and compile weekly advertisements, monitor effectiveness with Manager
Handle candidate interview feedback in absence of Recruitment Consultant
LEAD GENERATION
Utilise Registration Interviews and adverts response calls to monitor competitor activity and gather leads in line with target
Ascertain leads cross-divisionally – e.g. candidates who have worked through competitors
Gather market insight from candidates (organisations opening offices/expanding, organisations moving to the area, redundancies)
Pass all unactioned leads to Business Development if outstanding/require action
Keep LinkedIn profile up to date and in line with company brand to represent the business/attract candidates and prospects
RECRUITMENT ADMINISTRATION
Allocate candidate registration numbers in line with Employment Agency regs
Part-complete registration cards for video interviews
Work on candidate CVs using registration card
Format candidate’s own CVs to company standard
Send Terms of Business with read receipts
Type Negotiated Fee letters
File / Retrieve registration cards
Assist with any other ad hoc duties requested by Management Team (to include relief cover during periods of annual leave)
DATABASE MAINTENANCE
Type / Update Red Book request sheets when a company is added to CRM
Add candidates, client and contacts to CRM
Add jobs to CRM when requested by Recruitment Consultant
Update / amend CRM records as per consultant’s requests
Upload candidate documents to the system
Record Terms of Business information and track receipt
Annual clearing of manual records
COMPLIANCE
Save candidate Right to Work documents
Send GDPR links to candidates
Check system for completed GDPR consent for every active candidate
Send/chase candidate references
Support with compliance audits (internal and external)
Ensure candidate compliance documents are filed correctly
STANDARDS:
Answer all telephone calls within 3 rings or less
Ensure every client is dealt with on the first call by Recruitment Consultant or Manager
Support Divisions to achieve 1 hour turnaround on all vacancies
Ensure all job administration is typed to company standard
Keep manual and computerised records up to date daily
Maintain a professional office image at all times
Be willing to cover for colleagues as required by Management Team
Monitor email inbox at all times, respond accordingly or forward all emails to Recruitment Consultant or Manager
To record daily/weekly targets and performance of section (figures)
Key Details Vacancy Title Apprentice Recruitment Administrator Employer Description Express Recruitment was established in October 1987 by our Managing Director, Lesley Beauchamp. We have witnessed enormous growth over the past 40 years, now being the preferred recruitment partner for many companies across Nottingham, Derby, Leicester, and the wider Midlands region, including the region’s most reputable organisations. Our services span core divisions, providing both permanent and temporary recruitment solutions through our expert teams of specialist consultants. Vacancy Location ELDON CHAMBERS WHEELER GATE NG1 2NS Wage Frequency Custom Number of Vacancies 1 Vacancy Reference Number 1000326091 Key Dates Apply From 18/06/2025 Closing Date For Applications 2025-07-04 23:59:59 Interview Begin From Possible Start Date 2025-07-14 00:00:00 Training Training to be Provided Training will be provided by EMA Training to cover the content required to gain your Business Administration Level 3 qualification which will help start your career and give you an insight into the businesses processes and procedures
Our training will be provided through a mix of in person and online sessions with your allocated trainer who will be available for support throughout the entirety of the programme
You will also receive 20% off-the-job training during this apprenticeship which is included in your weekly working hours
Learning Provider EMA TRAINING LIMITED Skills Required Communication skillsIT skillsAttention to detailOrganisation skillsCustomer care skillsProblem solving skillsAdministrative skillsNumber skillsAnalytical skillsLogicalInitiativeNon judgementalPatience
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