Job Description
United Infrastructure, driven by significant growth, is seeking a Fleet Controller for its Power Transmission & Distribution business. This role will be based at our offices in Darlington, County Durham.
Key Responsibilities
* Operational Efficiency: Monitoring and tracking vehicle locations and conditions using fleet management software.
* Accident & Risk Management: Handle insurance claims, manage accident reports, and promote safe driving practices.
* Cost Control: Monitor and approve repair costs.
* Communication: Serve as the main contact point for drivers and service providers.
* Insurance: Ensuring that all road‑going vehicles and plant are recorded onto the Motor Insurance Database in a timely manner. Point of contact for driver details and vehicle verification in the event of an accident.
* Finance: Produce month‑end charging spreadsheet for all vehicles and insurance.
* Vehicle Sourcing: Point of contact for the supply of vehicles to the projects, liaising with suppliers to ensure the correct vehicle is delivered in a timely manner.
* Licence Checking: Administrating licence checks for the business.
* HR: Process car applications and source vehicles for new starts.
* Lease Provider: Liaise with the supplier to procure and process orders for short and long‑term lease vehicles.
* Tax: Prepare P11d information for vehicles and send to Group Tax monthly.
* Fuel Cards: Administer fuel cards for all projects.
* Damages: Check and approve/dispute recharge notifications (tyres, punctures etc.) and cc relevant projects so they can accrue costs.
Required Skills and Qualifications
* Experience: Previous experience in fleet management, transport coordination, or vehicle maintenance is highly desirable.
* Technical Knowledge: Understanding of vehicle maintenance and, in some cases, HGV/LCV regulations.
* Systems Proficiency: Confident IT skills, ideally including experience with fleet management software.
* Communication & Organization: Strong organisational skills and the ability to work under pressure in a fast‑paced environment.
* Attention to Detail: High level of accuracy for record‑keeping and compliance documentation.
* Problem‑solving: Quickly addressing and resolving logistical issues.
* Logistics: Integral part of supply chain management.
* Cost Management: Reducing operational costs through optimised fleet management.
Additional Information
* Engage with external service providers and maintain strong working relationships.
* Ensure all company stakeholders are always kept well informed.
* Contact projects for driver details to enable completion of any Notices of Intended Prosecution from various police departments for speeding/contravention of red traffic lights, etc.
* Ensure payment and recharge of any car parking, bus lane, or congestion charges.
* Check weekly hire reports from hire companies to match our fleet systems and resolve any discrepancies.
* Check hire company off‑hire reports; make sure dates match our records.
Please note: Applicants must have proof of right to work and remain in the UK.
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