Executive Assistant
An exciting opportunity for a driven Executive Assistant to join a fast-growing, award-winning company with big ambitions.
About Tots United
Tots United is an award-winning, premier provider of fun, engaging, and inclusive sports classes for toddlers and young children (18 months to 8 years old). Operating across 20+ locations in the West of Scotland, we are a high-growth, high-impact company with ambitious plans for regional, national, and international expansion.
The Role
We are seeking an exceptional Executive Assistant to provide first-class support to our Executive Team, reporting directly to the company's directors.
This is a fast-paced, dynamic role that requires energy, enthusiasm, and the ability to work at pace with precision. The ideal candidate will be highly organised, detail-oriented, and proactive, with a strong "can do" attitude and the initiative to get things done competently and efficiently.
The role is in-person, at one of our bases near Glasgow Airport, Renfrewshire. Applicants must have their own transport to commute reliably. While core hours are 9am–5.30pm, Monday to Friday (with a 1-hour lunch), some flexibility will occasionally be required to support key business events, projects, and deadlines.
Key Responsibilities
* Provide comprehensive support to the company directors, including diary management, scheduling, and correspondence.
* Carry out day-to-day administrative duties, including making calls, responding to enquiries, preparing reports, and maintaining records.
* Assist with operations and project coordination across classes, events, franchise activities, and community engagement.
* Conduct research and prepare summaries or recommendations for management.
* Draft and proofread documents, presentations, and communications with accuracy and attention to detail.
* Act as a professional point of contact between directors, staff, partners, and external stakeholders.
* Support customer service and communications, ensuring timely and professional responses.
* Maintain confidentiality and discretion at all times.
What We're Looking For
* Previous experience as an Executive Assistant, Personal Assistant, or Administrative Assistant (or similar role).
* Strong organisational and time-management skills, with the ability to juggle multiple priorities.
* Excellent written and verbal communication skills.
* Attention to detail and a commitment to accuracy in all tasks.
* Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Ability to work both independently and collaboratively, with a proactive and resourceful mindset.
* A confident, positive, and professional manner.
* Own transport (essential).
Desirable (not essential):
* Experience working in a fast-paced, growth-focused company.
* Knowledge of social media, digital tools, or CRM systems.
Salary & Benefits
* £24,000 – £29,000 per year (DOE)
* Full-time, Monday to Friday, 9am–5.30pm
* Smart-casual dress policy
* Free on-site parking & excellent transport links
* Opportunity for career growth and development
* Clear opportunities to progress as the company grows regionally, nationally, and internationally
* Be part of a high-growth, high-impact brand making a difference in communities.
How to Apply
Please send your CV and a covering letter to
For an informal discussion about the opportunity, contact us at the same address.
Job Type: Full-time
Pay: £24,000.00-£29,000.00 per year
Benefits:
* Canteen
* Casual dress
* Company events
* Free parking
* Health & wellbeing programme
* On-site parking
* Transport links
Application question(s):
* Do you have your own transport to commute reliably to our our bases near Glasgow Airport, Renfrewshire?
* Are you available to work in-person, Monday to Friday, 9am–5.30pm, with occasional flexibility for business events, projects, or deadlines?
* How many years of experience do you have working as an Executive Assistant, Personal Assistant, or Administrative Assistant (or similar role)?
* Why are you interested in joining Tots United?
Provide a short written answer - up to 200 words)
Work Location: In person