Thisexciting opportunity will involve working closely with the federationmanagement and clinical team; GP Practices; and PCNs to ensure the effective deliveryof clinical services and the smooth running of the federation office andsupporting meeting structure.
Job Title
OfficeAdministrator
Organisation
CharnwoodGP Network Limited
Salary Range
Hours
Minimum of24 hours spread across 4 days
Responsible to
Head of HRand Contracts
Accountableto
Head of HRand Contracts
Base
RoseberyMedical Centre (Loughborough)
Main duties of the job
The main elements to the role are:-
1. Proactively manage administrative tasks and co-ordinate activities across the four Primary Care Networks alongside the Head of PCN Development
2. Organise, attend, minute, and produce action plans for the Federation board and other meetings
3. Support the Head of HR and Contracts with recruitment and ongoing HR processes e.g. Recruitment, advertising and organising interviews, maintaining HR files, annual Leave, organising performance reviews, staff appraisals and clinical supervision
4. The post holder will provide administrative support for the Managing Director, Medical Director, Head of HR, Head of PCN Development and PCN Clinical Directors
5. Assist in the organisation of events such as Protected Learning Times, Staff events, Training events
6. Assist with data input into spreadsheets to monitor the delivery of clinical services and process referrals for at scale working
7. Assist and liaise with GP practices and other health and social care organisations to organise Multidisciplinary Team Meetings (MDTs)
8. Assist with general office duties to include ordering stationery, IT accounts and equipment
About us
Charnwood GP Network is a federation of 21 General Practices covering the localities of North and South Charnwood in West Leicestershire. The network encompasses 4 Primary Care Networks (PCNs) which work together collaboratively as part of the federation.
We aim to improve the health and well-being of our population and to ensure the delivery of best practice patient-care by:
* Improving the integration and co-ordination of patient services to make them more effective and efficient and to provide a better experience for patients
* Improving the quality of primary care services and reducing variation in service delivery and inequalities in patient outcomes
* Supporting practices in primary care by helping them come together to share resources and make better use of their skilled workforce
Our Values
* Respected
* Reflective
* Forward looking
* Supportive
Job responsibilities
OverallResponsibilities
Co-ordinate meetings across the Federation and PCNs and allassociated paperwork to include:
AgendaSetting
Preparingminutes
Distributionof papers
Organise Protected Learning Events, training events andco-ordinate speakers
Diarise appointments/meetings for the Management and ClinicalLeadership team
Meet with the Senior Management team regularly to prioritise tasks
Recruitment and all HR administration
Administrationof Clinical Supervision
To electronically file administrative documentation and generallymaintain the electronic filing system
Deal confidentially, efficiently and politely with enquiries,including answering the office phone and signposting queries
Carry out webbased and publications research
To produce a high standard of work at all times, inparticular when working under pressure, in order to meet deadlines.
To liaise with all levels of staff to ensure effectivecommunication is maintained
To assist and support the facilitation and organisationof key stakeholder events and workshops
To assist in the provision of accurate and timelyinformation for commissioned services
To manage own workload on a day to day basis andprioritise work to meet deadlines
Orderingof stationary, IT accounts and equipment
Processingreferrals for at scale working
Organisationand processing of Federation post
Person Specification
Experience
* Previous experience of supporting Senior Managers
* At least 2 years recent experience in a similar role, either paid or unpaid.
* Evidence of having achieved personal and departmental objectives within the workplace.
* Experience of working with IT programs and software such as Microsoft Office, Excel, Word, PowerPoint, Outlook and the internet
* A good level of knowledge and understanding of the primary care sector and the healthcare sector.
Values and Behaviours
* Demonstrable commitment to and focus on quality, promotes high standards to consistently improve patient outcomes
* Demonstrably involves patients and the public in their work
* Values diversity and difference, operates with integrity and openness
* Actively develops themselves and others
* Self-awareness in terms of emotional intelligence, biases and personal triggers with cultural sensitivity and awareness
Qualifications
* GCSE grade A to C in English and Maths
* Advanced ECDL/Microsoft Office Specialist (MOS) or similar
£25,000 a yearThis salary is based on 37.5 hours per week, will be pro-rota
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