Job overview
An exciting opportunity has arisen for a Medical Secretary to join the Cardiology team. This is a permanent, full-time position working 37.5 hours per week.
This is an excellent opportunity for a self-motivated, enthusiastic and organised individual. The appropriate candidate would need to have a good telephone manner, experience of audiotyping and use of IT systems in a working environment.
Main duties of the job
We welcome applications from candidates who want to join us as we explore the implementation of digitalisation of administrative systems and to deliver efficient and sustainable patient centred services across the care group.
The post holder will have excellent communication skills are organised and methodical in their approach. You will be involved with a wide range of duties including clinic typing, telephone enquiries, minute taking and consultant admin.
The post holder must have the ability to organise and prioritise their workload effectively working as part of the team and by using their own initiative.
Working for our organisation
At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff.
Our Mission is to work in partnership to provide high quality, compassionate services and to nurture an environment where people can be at their best. Our vision is healthier lives, empowered citizens, thriving communities.
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.
We understand that some applicants may choose to use artificial intelligence (AI) tools to assist in preparing their application materials. While this is not discouraged, we kindly remind candidates that all submissions must be truthful and accurately reflect your own experiences and suitability for this role.
Personal integrity and authenticity are central to our recruitment process. We value honesty and appreciate applications that are genuine and representative of the individual behind them.
Detailed job description and main responsibilities
Our DCHFT Job Description and Person Specification (attached) tells you all about this role, what to expect and what is needed to succeed. When completing your application please make sure to tell us how your experience and skills fit the person specification.
Person specification
Education, Qualifications & Training
Essential criteria
* Educated to GCSE level or equivalent, including English at Grade C or above
* RSA stage III Word-processing or equivalent
Experience
Essential criteria
* Secretarial experience within the last 4 years in a Healthcare setting
* Experience of working with computer systems, to include Microsoft Office and PAS
* Experience of working with staff at all levels
Skills, Abilities & Knowledge
Essential criteria
* Evidence of secretarial skills including excellent audio typing and minute taking
* Evidence of effective communication skills both written and oral
* Evidence of ability to respond quickly to changing priorities, organising own workload to meet deadlines
* Evidence of ability to work without direct supervision within broad procedural guidelines
* Evidence of ability to build and maintain good working relationships within a team
* To be able to demonstrate integrity and professionalism when dealing difficult situations
* An understanding of the meaning of confidentiality and the requirement for this to be maintained
Desirable criteria
* Evidence of ability to exercise judgment when dealing with queries and to analyse and resolve problems
* Familiarity with using PAS (Patient Administration System) desirable, however training can be provided
Our Mission
Outstanding care for people in ways which matter to them.
Our Vision
Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.
Our Values
Integrity, Respect, Teamwork, Excellence
We are a Trust that celebrates diversity and we are committed to creating an inclusive environment for all employees. We would welcome applications from people in all under-represented groups.
PLEASE READ THE FOLLOWING IMPORTANT INFORMATION CAREFULLY BEFORE YOU SUBMIT YOUR APPLICATION
Please read the job description and person specification carefully to ensure your application reflects the knowledge, skills and experience required.
The closing date/interview date is subject to amendment; this vacancy may therefore expire at short notice, so we recommend that you submit an application at your earliest convenience. We reserve the right to close any vacancies without notice.
Shortlisted applicants will be contacted via email; therefore it is important that you check your personal email account regularly.
Unfortunately we are unable to respond to every application; if we do not contact you within 4 weeks of the closing date, please be advised that you not have been shortlisted on this occasion.
You can contact us on 01305 254655 to find out whether you have been shortlisted or if you would like feedback.