Job Description
I have been instructed on a new permanent role working a law firm based at Chancery Lane. The role is working on a 1:1 basis but they will need to some flexibility to assist another solicitor. The hours are 9.30am-5.30pm and they do offer hybrid working (4 days in the office/1 from home)
The Role
The Department is looking to recruit an experienced and confident secretary to join the team of six secretaries.
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* Your key duties will include, but will not be limited to:
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* Liaising with clients both face to face and over the phone
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* Preparing and sewing/binding deeds and Wills
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* File opening and compliance support
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* Assisting with electronic billing
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* Assisting/supporting solicitors, accountants and other fee earners within the department
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* Ability to work under pressure and meet tight deadlines
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* General administrative duties
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* Diary management
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* Document management
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* Maintaining all filing systems effectively
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* Audio/copy typing, including digital dictation
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* Assisting with electronic bibles
Key Skills
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* Passionate and enthusiastic about providing exceptional client service.
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* Copes effectively in demanding circumstances.
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* The integrity to handle highly confidential information appropriately.
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* Have the ability to use own initiative to adapt, and think laterally.
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* The ability to pick up unfamiliar work quickly and be proactive.
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* Self-motivated and goal focused, you will enjoy change and variety, and thrive under pressure.
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* Technically advanced in Word and Excel.
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* Experience of SOS Connect, Diktamen, Nuance/Kofax, Teams and iManage would be advantageous
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* Self-motivated and able to organise own work with minimum supervision.
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* Computer literacy
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* Good time management, adopting a flexible approach to work.
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* Demonstrates persistence and commitment to completing tasks and objectives.
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* Delivers work output to the required standard.
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* Attention to detail and quality of work.
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* Ability to build and maintain working relationships with others and is seen as ‘approachable’.
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* Operates effectively as part of a team.
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* Willing to offer help to other colleagues to ensure efficient running of the department
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* Fast and accurate typing speed (65 words per minute).
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* Advanced Microsoft Office skills and strong evidence of business writing and numeracy skills.
Other Benefits
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* 4x Life Assurance
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* Permanent Health Insurance
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* BUPA Medical Insurance (after completion of probation period)
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* Medicash Cashplan Scheme (after completion of probation period)
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* Bluecrest Health Assessment
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* Unum Dental Scheme
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* EAP Scheme
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* Auto enrolment in the firm’s Group Personal Pension Scheme
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* Discretionary Bonus Scheme and Introduction Bonus Scheme
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* Interest free season ticket loan (after 3 months)
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* Cycle to Work Scheme
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* Holiday Purchase
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* Wellbeing Programme