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Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
OVERVIEW OF THE DEPARTMENT/SECTION
International Securities Strategy Management Office (“ISSMO”) is jointly managed by MUFG and MUFG Bank Corporate Planning Division, Global Markets Planning Division and Global CIB Planning Division. The role of the Office which is defined by Bunsho Procedure is as follows.
1. Matters related to the management and guidance of international securities entities under jurisdiction.
2. Comprehensive coordination and management of numerical plans, etc., for international securities entities under jurisdiction.
3. Comprehensive coordination of matters and policies under the jurisdiction of the business groups and corporate center, including the establishment and strengthening of the business infrastructure related to the integrated business model between bank and international securities subsidiaries.
4. Communication and negotiation with the competent authorities and other related institutions for international securities entities under jurisdiction (however, as necessary, consultations shall be held with related departments and offices).
5. Secretariat for specially designated meetings.
6. Matters instructed by the responsible executives.
MAIN PURPOSE OF THE ROLE
Accountable for the following named office:
7. International Securities Strategy Management Office, MUFG Bank Head Office
KEY RESPONSIBILITIES
Specifically, you will be accountable and responsible for taking appropriate action with respect to the MUFG Bank and ISSMO, including:
1) Diary Management / Communication Management Personal Assistant
8. Responsible for diary management, organising meetings, ensuring the correct electronic communications platforms and meeting rooms are organised and clearly identified in calendars – incl. liaising effectively with other management and executive assistants.
9. Responsible for providing day to day support including ensuring meeting materials are prepared, printed (digitally or electronically) and distributed in advance as required.
10. Responsible for managing meeting rooms and refreshments with the UK catering team and making arrangements for external visitors and visiting clients/staff/colleague.
11. Responsible for managing incoming telephone calls on behalf of the Co-Head of ISSMO (), dealing where possible, taking comprehensive telephone messages and highlighting urgent matters to the appropriate member of the team.
2) Management of Key Business Artefacts/Lists
12. Responsible for the oversight/control of department org charts, distribution lists, shared folders.
13. Responsible for the appropriate filing and management of expenses (incl. gifts, travel and entertainment).
14. Responsible for creating, organising and editing meeting materials and business presentations where required using the latest branding and layouts.
3) Arranging and Managing Travel
15. Responsible for arranging, managing and monitoring travel arrangements of departmental members within the business unit(s) (incl. flights, hotels, transfers etc).
4) Business Management related tasks
16. Responsible for assisting with the preparation of presentations working in conjunction with business heads.
17. Responsible for delivering key projects and the execution of strategy of the firm.
SKILLS AND EXPERIENCE
Functional / Technical Competencies:
18. Essential:
19. English and Japanese language fluency both spoken and written
20. Basic Microsoft Office operation
21. Preferred:
22. Understanding of Global Markets business broadly and deeply
23. Advanced Microsoft Office operation including programming
24. Familiarity with financial industry compliance requirements and financial accounting
PERSONAL REQUIREMENTS
25. A proactive and positive attitude towards contributing to team goals
26. Ability to follow clear instructions and deliver accurate work in a timely manner
27. Willingness to collaborate effectively within a team environment
28. Eagerness to learn and understand the broader context of tasks and projects
29. Awareness of ISSMO’s vision and strategy, and a desire to align daily work with team objectives
We are open to considering flexible working requests in line with organisational requirements.
MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.
We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.