DIVISION | B-hive Property Solutions (CF)
QUALIFICATION LEVEL | Maths and English at GCSE (A-C) or equivalent
Main Responsibilities
* Ensure that service charges are accounted for in accordance with the RICS Code of Practice, ARMA-Q rules, Accounting regulations, and other HML best practices. This includes the accurate and timely issue of service charge accounts (within 6 months of the year end) and issuance of section 20b notices where applicable. Also includes statutory accounting and taxation affairs.
* Prepare and reconcile information on PMS, including year-end adjustments, reserve fund transfers, and expenditure checks, ready for the accounts admin team to prepare the year-end audit packs.
* Respond to queries from property managers, accountants, and clients within 3 working days.
* Liaise with property managers and external auditors via email, phone, and in person to obtain approval of year-end service charge accounts within 6 months and company accounts within 9 months of the year end.
* Prepare the year-end balancing service charge surplus/deficit calculation, input the balancing amount, and raise credit notes/manual demands as appropriate.
* Assist in preparing Section 20b notices within the 6-month deadline, including draft expenditure for approval.
* Update the control sheet daily to ensure accuracy.
* Assist with additional ad hoc accounting or administrative tasks as directed by the Client Accountant or Client Accounting Manager.
Personal Requirements
* Understanding of HML Processes, Practices, and Ethos
* Strong interpersonal, oral communication, and customer service skills
* Excellent organizational skills
* Ability to work independently and as part of a team
* Good numerical skills
* Diplomacy and professionalism
* Ability to prioritize tasks and work under pressure within strict deadlines
* Experience in property management is a plus but not essential
Randstad CPE values diversity and promotes equality. We welcome applications from all sections of society and support reasonable adjustments to facilitate your application.
Candidates must be eligible to live and work in the UK.
We act as an Employment Agency for permanent roles and as an Employment Business for temporary/contract roles.
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