Invoicing Assistant
Position:Invoicing Assistant
Reporting to:Invoicing Team Leader
Location:Southampton
Contract:Full Time Permanent
About Cera:
Cera is the UKs largest HealthTech company and one of Europes fastest-growingbusinesses harnessing preventative technology and AI to take care out of Britainshospitals and into patients homes. Our 10,000 carers and nurses deliver around 2.5 millionpatient home visits a month a volume greater than all A&E attendances across England.
Cera is now Europes largest HealthTech company and one of its fastest-growing
businesses, with circa $500 million in annualised revenues, and 150-fold growth in impactover the past five years. Cera has also gathered the largest home healthcare dataset in
Europe, powering the development of cutting-edge AI products that have reducedhospitalisations by up to 70%, saving the UK Government and NHS more than 1 billion todate.
The UKs Number 1 ranked HealthTech company, Ceras pioneering approach has beenrecognised by numerous industry awards including a Newsweek AI Impact Award, the UKTech Awards Tech for Good Prize, Health Tech Digitals Best Use of Artificial Intelligence,the Deloitte Fast 50 and EYs prestigious UK Entrepreneur of the Year Award 2024. Cerawas recently recognised by TIME Magazine as one of the Worlds Top HealthTechCompanies, and has been recognised as the Number 1 Healthcare AI Company for 2025.
About the role:
The Finance Assistant, reporting to the Invoicing Team Leader, will work as part of a capableand experienced billing team who are responsible for the Income for the Care division in
England, Wales and Scotland. A mix of skills and approaches will be required in the role,recognising the differing nature of contracts that we deal with.
The team is responsible for producing invoices for all Client Contracts for approx 300millionper year.
Invoicing team activities are varied and complicated by the bespoke nature of both theprocess, systems and the content of invoices required by different local authority and NHSbodies due to varying contractual terms and conditions.
Much of the day-to-day work requires the use of Excel, and the
successful applicant would need to be fully conversant with the productand able to comfortably work with analysing data and have excellent reconciliation skills.
They will take responsibility for a portfolio of clients that will include Local Authority, NHS andPrivate Client accounts and be comfortable with high volumes of transactional processing.
The team has an ongoing task of integrating acquisitions within the business and this rolewill work as a support to that task, using their broad experience of finance to support theproject and ensure agreed deadlines are met.
The team is charged with providing a professional, responsive and efficient service to thedivisions internal and external customers.
Responsibilities:
Produce invoices for an allocated portfolio of clients and ensure that they are raised andissued on time and in the correct prescribed format. This will include working more than onesystem to derive the necessary output
Produce and complete Local Authority Service Returns using our Reporting tool andreworking and reconciling visit data in Excel
Using analytical skill to analyse the data, agree the chargeable value and query allvariances to ensure the correct revenue is recognised for the Contract
Maintain and record clear working papers to provide a full audit trail supporting all datavalidation undertaken
Liaising directly with Local Authority commissioning and finance teams and our localOffices, to proactively resolve queries to allow invoices to be issued without delay
Processing all transaction data to the finance system
Produce weekly reports for your manager on unbilledContracts within your own Portfolio
Prompt escalation of all issues to your Line Manager and Operations as they arise andmonitoring of all issues to ensure that they are resolved quickly and efficiently
Achieving KPIs aimed at minimising unbilled work, and timely and accurate issue ofinvoices and credit notes, and resolution of queries
Qualifications and Skills:
Qualifications
A Levels, preferably to include Maths or Business Studies
GCSEs including English and Maths Grade 4+
or Degree or AAT Level 2+Experience
Recent experience in a similar role
Experience of using Finance Systems - essential
At least 5 yr+ experience working within a Finance team
Experience using a Time management and billing system -useful
Skills and Knowledge
Microsoft Excel proficiency to Intermediate level
Able to build effective relationships with colleagues and clients
Conscientious with high level of attention to detail
Highly numerate
Demonstrate an ability to work autonomously for routine tasks
Excellent communication skills
Able to manage own time effectively to meet deadlines
Able to demonstrate a creative approach to problem solving
General Company Responsibilities
Equality, Diversity and Inclusion (EDI): Employees are expected to promote anduphold the organisations commitment to equality, diversity, and inclusion by fosteringa respectful and inclusive working environment.
Health and Safety: Employees must ensure compliance with health and safetyregulations and organisational policies, and take responsibility for their personalsafety and the safety of others.
Training and Development: Employees must engage in all relevant Companymandatory training, workshops, and learning opportunities.
Policies and Procedures: Employees must adhere to all organisational policies and
procedures.
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