Job Description: Contracts Administrator
Position: Contracts Administrator
Location: Head Office, Ballinderry Road, Lisburn
Reporting to: Senior Management
Contract Type: Full-time, permanent
Working Hours: Monday - Thursday (08:00 - 17:00, 45 min break), Friday (08:00 - 16:00, 30 min break)
Why Work for McQuillan Companies?
McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and foster a supportive environment where people thrive.
John McQuillan Contracts is a leading civil engineering and road surfacing contractor, serving both public and private sectors, with high-profile clients like DfI Roads and local councils. We provide competitive salaries, health schemes, private healthcare, pension schemes, generous leave, development opportunities, team activities, and a dynamic work environment.
Overall Objectives
We seek a proactive, detail-oriented Contracts Administrator with a commercial mindset and can-do attitude to join our expanding team. The role involves supporting operational and administrative functions, ensuring efficiency, and working with new technologies to enhance productivity.
Key Responsibilities
1. Contracts & Operational Support
o Managing squad reports and timesheets
o Assisting with daily programme preparation
o Tracking van times and operative hours
o Sourcing Utility Mark Up information
o Processing sales invoices and payment applications
o Supporting tenders and document management
2. Administrative Support & Office Management
o Providing support to Directors and staff
o Maintaining filing systems and office equipment
o Handling correspondence and calls
o Managing mail, photocopying, scanning
o Ordering supplies and managing reception duties
Essential Criteria
* Strong IT skills (Excel, Word, digital platforms)
* Ability to work independently and handle confidential info
* Excellent organizational and multitasking skills
* Effective communication skills
* Client relationship awareness
Desirable Criteria
* Experience in similar roles
* Teamwork and cross-functional achievements
* Experience with contracts, invoices, or financial admin
Application Closing Date
Wednesday 7th May 2025
This description is a guideline and may evolve with the company's strategic needs.
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