We are seeking a competent and organised Site Office Administrator with reception responsibilities to join our team. The ideal candidate will be responsible for managing the administrative tasks of our site office while also fulfilling receptionist duties. This role requires a detail-oriented and customer-focused individual who can efficiently handle various administrative functions and provide professional reception services. Responsibilities: Reception Duties: Greet and welcome visitors in a professional and courteous manner. Operating multi position telephone system including answering and directing phone calls, in a polite and efficient manner. Managing access to reception and front door entry Manage incoming and outgoing mail, packages, and deliveries through reception. Maintain a clean and organised reception area. Administrative Support: Provide administrative support to the site team and management staff, including any travel arrangements, i.e., flights, hotels & taxi transfers (including Coherent visitors, as required) Maintain and replenish stationary supplies. Coordinate and schedule meetings, appointments, and conference room bookings. Assist in preparing and editing documents, reports, and presentations. Maintain office supplies inventory and place orders as necessary. Arrange all aspects of buffet lunch/refreshments for visitors, and/or in-house seminars & meetings as required. Assist in organising and maintaining office filing systems. Communication and Correspondence: Communicate with clients, suppliers, and other stakeholders as needed. Handle and redirect inquiries to the appropriate personnel. Draft and distribute internal and external communications. Data Entry and Record-Keeping: Enter and update data in spreadsheets, databases, and other records. Maintain accurate and up-to-date records of office expenses, invoices, and receipts. Office Maintenance and Coordination: Coordinate with internal facilities team, vendors and service providers for office maintenance and repairs. Ensure proper functioning of office equipment and report any issues to the appropriate parties. Qualifications and Skills: Proven experience as an office administrator, receptionist, or in a similar role. Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Strong organisational and multitasking abilities. Excellent verbal and written communication skills. Ability to maintain a professional and friendly demeanor under pressure. Knowledge of administrative and clerical procedures. Familiarity with office equipment and basic maintenance. Additional qualifications in Office Administration are a plus. This is meant to provide a general understanding of the responsibilities and requirements for the role of Site Office Administrator with reception responsibilities. Specific duties and qualifications may vary based on the organisation and its unique needs.