This is for a fixed term contract of 2 years
At Transport for Wales we value diversity. It makes us stronger, helps us understand our customers better, make better decisions and be more innovative. Everyone’s different and has their own perspective so we’re building a diverse team that mirrors the communities we serve. We’re creating an inclusive transport network that everyone in Wales can be proud of.
At Transport for Wales, we’re on a mission to transform transport in Wales and make it fit for the future, whether that’s rail, bus, walking or cycling. We want to inspire a nation to change the way it travels, so that we all travel more sustainably and help to combat the climate emergency we’re all facing.
This is key to enabling us to deliver on the promises we’ve made to the people of Wales to build a sustainable transport network that meets their needs.
The Data Controller will have a key role in the development and implementation of a document and data management system within the Infrastructure Owner Team.
Support the implementation and maintenance of a data and document system by working with the Senior Asset Infrastructure Manager in the Infrastructure Owner Team, Internal and external stakeholders to ensure the Infrastructure Owner team has a fit for purpose data and document system.
Facilitate internal document governance by acting as the Infrastructure Owner Teams prime ‘records officer’ ensuring that data and documents are created, managed, selected and transferred to the internal documents storage system.
Provide analytical and data support to other directorates by collaborating with multiple teams and delivering insight and evidence to ensure a shared analytical provision within TfW.
Govern the quality of data, records and documents by checking accuracy and maintaining a clear audit trial to minimise risk to TfW.
Experience of working in a Data and Document administration role or similar.
Experience of recommending changes or improving procedures relating to online data and document control in an organisation.
Experience of using data and document control/document storage systems.
Proficient IT skills with experience of using a range of Office365 and SharePoint.
Proficient and accurate in data entry and management.
Welsh Language Skills
Transport for Wales supports and promotes the use of the Welsh Language by employees and will encourage them to develop, improve and maintain their Welsh Language skills. We fully support our people who want to improve their Welsh language skills, and personal development for Welsh Language skills are offered in a variety of ways such as online learning, classroom courses and funding attendance at local community courses.
Transport for Wales is a disability leader. This advert will close at midnight on the day of the application closing date stated above. Note that you must hold the permanent right to work in the UK. Bydd y Rheolydd Data yn chwarae rhan allweddol yn y gwaith o ddatblygu a gweithredu system rheoli data a dogfennau yn Nhîm Perchennog y Seilwaith.
Cefnogi’r gwaith o weithredu a chynnal a chadw system data a dogfennau drwy weithio gyda’r Uwch Reolwr Seilwaith Asedau yn Nhîm Perchennog y Seilwaith, a rhanddeiliaid mewnol ac allanol i sicrhau bod gan dîm Perchennog y Seilwaith system data a dogfennau sy’n addas i’r diben.
Hwyluso’r broses o lywodraethu dogfennau mewnol drwy weithredu fel prif ‘swyddog cofnodion’ Timau Perchennog y Seilwaith gan sicrhau bod data a dogfennau’n cael eu creu, eu rheoli, eu dewis a’u trosglwyddo i’r system storio dogfennau mewnol.
Darparu cymorth dadansoddol a data i gyfarwyddiaethau eraill drwy gydweithio â thimau niferus a darparu gwybodaeth a thystiolaeth i sicrhau darpariaeth ddadansoddol ar y cyd yn TrC.
Rheoli ansawdd data, cofnodion a dogfennau drwy wirio eu cywirdeb a chynnal llwybr cofnodi clir i leihau'r risgiau mae TrC yn eu hwynebu.
Profiad o weithio mewn swydd Gweinyddu Data a Dogfennau, neu swydd debyg.
Profiad o argymell newidiadau neu wella gweithdrefnau sy’n ymwneud â rheoli data a dogfennau ar-lein mewn sefydliad.
Profiad o ddefnyddio systemau rheoli data a dogfennau neu systemau storio dogfennau.
Sgiliau TGCh hyfedr, gyda phrofiad o ddefnyddio amrywiaeth o feddalwedd Office365 a SharePoint.
Yn hyfedr a manwl gywir wrth fewnbynnu a rheoli data.
Sgiliau Iaith Gymraeg
Byddai’r gallu i sgwrsio ac ysgrifennu yn Gymraeg yn ychwanegiad gwych at eich cais, ond nid yw’n hanfodol ar gyfer y swydd hon
Mae Trafnidiaeth Cymru yn cefnogi ac yn hybu gweithwyr i ddefnyddio’r Gymraeg, a bydd yn eu hannog i ddatblygu, gwella a chadw eu sgiliau Iaith Gymraeg. Rydym yn rhoi cefnogaeth lawn i staff sydd eisiau gwella eu sgiliau Cymraeg, ac mae datblygiad personol ar gyfer sgiliau Iaith Gymraeg yn cael ei gynnig mewn amrywiaeth o ffyrdd megis dysgu ar-lein, cyrsiau ystafell ddosbarth a chyrsiau cymunedol lleol