General information
City/town: Middlesex Job field: Other Operations External closing date: Monday, April 27, 2026 Type of contract: Permanent ID: 6205
Description and requirements
At Skanska, we’re shaping the way we live, work and connect. As one of the world’s largest construction and development companies, we work together with customers, communities and partners to shape a better society.
Skanska Building Services is at the forefront of facilities management, trusted by clients to deliver excellence every time. One of our flagship contracts is with the Ministry of Defence at a major base near Watford – a complex, high-profile environment where we provide a full range of hard, soft, and technical FM services.
We are now seeking a Technical Data and Document to provide technical data and document control in support of planned and reactive maintenance. Updating PPM and Reactive task trackers including providing data analysis of tasks as directed. Updating CAFM records including task planning, completion and asset data. Providing support to audits, compliance management checks, and recording of the team training and development.
As a Document Controller, you will :
1. Maintain and update the PPM and reactive records on the provided Information Management Systems, databases and CAFM system.
2. Systematic processing of all paper, electronic records and documentation associated with Planned, and Reactive activities.
3. Issue, receive, review, escalation and filing of all PPM and reactive task records.
4. Ensure filing structures both electronic and paper are maintained to support contractual evidencing of compliance for key stakeholders and the client alike.
5. Prepare data for trend analysis of PPM and reactive tasks including monthly dashboards to support performance monitoring and reporting.
6. The provision of accurate reporting information to management in the following key areas; Asset & Engineering operational delivery, contractual reporting for Client and Skanska OU requirements.
7. Develop and run reports for various data sets and management information (MI) derived from the CAFM and other IT platforms.
8. Ensure accurate information is produced and loaded into the CAFM systems to keep tasks, schedules and asset histories up to date.
9. Identify and highlight PPM or reactive tasks failure timelines to line management.
We are looking for:
10. Communication Skills : providing documents and reports that are clear, precise and understandable when presenting Data
11. Proven Microsoft Excel skills and all round solid experience with other O365 applications.
12. Problem solving/analysis: understanding of complex issues and problems and ability to form practical/pragmatic solutions.
13. Able to gain MoD Security Clearance - resided in UK for past 10 years
14. Able to work onsite full time
This role requires a minimum level of security clearance and may also require a higher level of National Security Vetting. You should be aware that certain levels of clearance or specific projects and/or sites have UK residency requirements; and any dual or multiple nationalities must be declared. Any persons who do not fulfil this residency requirements may be unable to obtain the required level of clearance and would not be eligible to undertake this role.
What we offer:
15. 24/7 digital GP service for you and your family
16. Financial wellbeing and employee assistance
17. Professional development
18. Enhanced family benefits (including maternity, paternity,dependants and parental bereavement leave)
Inclusion and Diversity
We thrive through embracing differences as we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it The Skanska Way.
Flexible working
Where possible, we offer a range of flexible working options, and we would be happy to discuss this at the application stage if this is something you’d like to explore.
Reasonable adjustments
Closing date
We encourage you to apply as early as possible, as the closing date may be subject to change.
If this role would be of interest, please click apply and join our team of 27,000 problem solvers and creative thinkers, where knowledge is our greatest creation. We share, listen and support your success – every step of the way.