About The Role
To assist Beauparc’s transport division in Leeds adding support to the transport management by collating key information and pushing through efficiencies to streamline the groups logistics function.
The Logistics Assistant will assist in delivering operations, enhance efficiency, and ensure professional management of key transport-related tasks. This role will play a crucial part in improving oversight, ensuring financial accuracy, helping to ensure contingency is maintained, finding efficiencies and maintaining a clear operational overview strengthening the business’s transport function and future workforce planning.
The primary goal of the Logistics Assistant is to streamline transport operations, enhance efficiency, and ensure professional management of key transport-related processes. The role will support invoice management, track vehicle utilisation, and improve operational oversight, ultimately helping the business continue to provide the best customer service in a cohesive, structured manner as it develops and grows.
Roles And Responsibilities
* Providing administrative support to transport operations
* Ensuring telephone cover during key meetings and training sessions
* Assisting in sub-contractor invoice management, including margin details
* Logging and tracking vehicle bottlenecks to support claims and operational efficiency
* Overseeing vehicle sales, VORs, and driver availability to maintain a clear operational overview
* Managing records of vehicle inspections, MOTs, and servicing schedules
* Liaising with staff to provide information when required
* Assisting with TFS paperwork and booking of loads out of the country
* Help compile wages and holiday bookings
* Booking jobs on to the group weighbridge software
* Tracking job turnaround times
* Tracking and logging vehicle movements, downtime, and utilisation
* Supporting claims and disputes with accurate records of vehicle bottlenecks, times, and registrations
* Assisting with the processing of subcontractor invoices, ensuring clarity on margins
* Monitoring and reporting on vehicle maintenance schedules, including inspections and servicing
* Supporting business operations with clear and professional record-keeping
* Aiding planning and routing of the vehicles
* Assisting with any other duties within the scope of the department
* Problem solving within the company for staff and relevant departments
* Able to communicate effectively at all levels of the business
Skills And Experience
* Strong organisational and administrative skills
* Experience in transport or logistics administration is advantageous
* Ability to track and log vehicle movements accurately
* Familiarity with invoice management and cost tracking
* Proficiency in Microsoft Office and other relevant software
* Be able to understand and manipulate data to find improvement metrics
* High level of IT literacy
* Strong attention to detail and ability to work proactively and self-manage
Knowledge And Qualifications
* A good working knowledge of transport and logistics operations
* An understanding of vehicle maintenance schedules, invoicing processes, and regulatory documentation and legal requirements
* The ability to adapt to a fast-paced work environment and provide structured support
* Professional CPC would be advantageous, will be offered as training if not
Beauparc aims to attract and retain a skilled and diverse workforce that best represents the talent available in the communities in which our assets are located and our employees reside.
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