Job overview
We are recruiting for a Corporate Governance Officer (Board Committees Secretary), who shares our vision to be trusted to provide consistently outstanding care and exemplary service to our patients.
This is a permanent full-time five days a week Corporate Governance Officer (Board Committees Secretary) based at Lister Hospital.
You will assist the Board Secretary in delivering Board and Committee secretariat functions to high standards including owning certain Board Committee meetings. This involves the co-ordination of those meetings, preparation of agendas, papers collation and publication, recording of discussions and decisions during the meetings, production of accurate and prompt minutes, actions logs and Board Reports and following up actions.
Working closely with Chairs and Committee members, you will ensure Trust procedures are followed in relation to meeting process and documentation to deliver effective corporate governance and appropriate standards of probity and openness.
Producing high quality formal minutes is a significant element of the role. You will also support governance improvement projects and be expected to work autonomously leading on elements within these projects.
Apart from needing significant experience supporting senior level committees, you will need strong organisational and prioritisation skills, the IT skills to use varied software, excellent attention to detail and a flexible team-working approach.
Our Values are Include, Respect and Improve. It is important that you understand and refer to our values during your recruitment process and beyond!
Main duties of the job
You will provide comprehensive administrative support to certain Board and Executive Committees, and general governance practices. You will also provide governance project support and be expected to lead on elements of governance improvement and maintenance projects and activities autonomously and provide administrative support to non-executive directors.
Working for our organisation
At East and North Hertfordshire NHS Trust, we are proud of the range of general and specialist services we provide and our 6,000 or so dedicated staff ensure our patients get the best care. Our ability to be flexible and innovative in the way in which we work and deliver our services to our catchment has never been more important than it is now.
We run the following hospitals:
* The Lister Hospital, Stevenage
* New Queen Elizabeth II (New QEII), Welwyn Garden City
* Hertford County, Hertford
* Mount Vernon Cancer Centre (MVCC), Northwood
We have ambitious plans to become an outstanding, patient-led Trust where dedicated staff provide high-quality, compassionate care to our patients. We continue to undergo significant transformation and our staff and patients are at the heart of delivering this ambitious agenda.
We are committed to a positive work life balance for our employees. This means that any employee is entitled to seek to work flexible working patterns and we are committed to listen and consider all requests. Such requests, of course, have to be made and considered formally, and will need to be balanced against service needs, but our starting point will always be to find ways to support making them happen.
Detailed job description and main responsibilities
Please see the attached Job Description and Person Specification applicant pack for further detailed information regarding this role.
Person specification
Qualifications
Essential criteria
* Educated to Degree level or equivalent experience
* Evidence of continued personal development.
Desirable criteria
* Evidence of further study in healthcare management or governance.
Previous Experience
Essential criteria
* Significant experience supporting senior level committees, working in a secretariat team and governance functions.
* Minuting formal meetings to a high standard
* Experience of working with Directors and Board Members.
* Experience of managing multiple projects simultaneously and completing on time.
* Good keyboard and computer systems skills.
* Ability to take high quality, accurate minutes for Board level meetings.
* Experience of problem solving.
* Proven ability to work without supervision.
Desirable criteria
* Experience in working in corporate governance or secretariat functions in healthcare or other regulated sector.
* Report writing experience.
* Delivering training
Skills
Essential criteria
* Excellent standard of verbal and written communication skills to prepare minutes, reports and respond to queries or give verbal feedback.
* Fine attention to detail, ensuring a high level of accuracy in information provided.
* Ability to form effective working relationships with a variety professionals at different levels internal and external to the organisation.
* Ability to prioritise work effectively and to work to multiple deadlines.
* Tact and diplomacy with the ability to be constructively assertive in ensuring rules compliance.
* High degree of confidentiality and ability to handle sensitive situations.
* Planning and organization skills to schedule work programmes for committees, manage projects and organize own workload.
* Analytical, problem-solving skills combined with the ability to use initiative.
* Demonstrate commitment to team working and use of effective team working.
* Ability to work autonomously and make sound judgments.
* Resilience.
* A proactive can do, flexible, self-motivated team-working approach, including when dealing with changing conditions.
* Ability to keep your manager apprised of important developments and avoid surprises.
Knowledge
Essential criteria
* Computer literate to a high standard with knowledge of the Microsoft Office Suite (Word, Excel, Outlook) and the ability to confidently use different electronic systems (such as for financial requisitioning, Board papers and Registers of Interest).
* Understanding of the Equal Opportunities Act and how this may apply to the role.
Other Requriements
Essential criteria
* Understanding of, and commitment to, equality, diversity and inclusion.
* Role model our Trust values every day.
* Ability to travel to all of the Trust’s sites and carry papers and equipment and move chairs and foldable tables related to Secretariat meetings.