Job Ref No. ECC2548-175S Position Type: Administration Pay Range: Please refer to advert
Position Start Date: 09/03/2026 Contract Type: Full-time Contract Term: Permanent
Application Close: 05/02/2026 Midday Date of Interviews: Tuesday, 10th February 2026
Salary dependant on skills and experience. Includes fringe allowance.
Please note interviews are being held on Tuesday, 10th February 2026
This is an exciting opportunity for an experienced administrator to join our friendly office atHilltop Infant School. You will lead the effective administration of the school office and support the strategic work of the School Business Manager.
We are looking for a new colleague who demonstrates flexibility, honesty and commitment to working hard to provide the best possible outcomes for our pupils.
The successful applicant will: (please refer to the job description for full details)
* Line manage school administrators, including overseeing training, development and PMRs
* Lead on attendance monitoring, liaising with staff, parents, pupils and external agencies
* Maintain accurate records on the management information systems (i.e. Bromcom andSingle Central Record)
* Undertake financial administration
* Lead on pupil admissions
* Lead on fundraising and marketing for the school in liaison with the School Business Manager
* Maintain the office diary
* Liaise with kitchen staff in regards to food orders and audits
* Assist pupils who are injured or unwell
* Attend meetings and take minutes as required
For an informal discussion or to arrange a visit, please contact the school office:hilltopinf.admin@heartsacademy.uk or 01268 762531
For all vacancies at HEARTS Academy Trust please visit our website:https://heartsacademytrust.co.uk/careers/vacancies/
We reserve the right to close this vacancy earlier than the advertised date, should we receive enough suitable applicants.
HEARTS Academy Trust is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. All offers of employment are subject to the receipt of a satisfactory application form,satisfactory references that meet the requirements as set out in KCSIE, satisfactory online search and an Enhanced DBS check, to include a children's barred list check, and where applicable, a prohibition from teaching check will be completed for all applicants.
This post is exempt from the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (2013 and 2020). This means that certain convictions and cautions are considered 'protected' and do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. Guidance about whether a conviction or caution should be disclosed can be found on the Ministry of Justice website:
https://www.gov.uk/government/publications/new-guidance-on-the-rehabilitation-of-offenders-act-1974
To view the Trust policies relating to recruitment, data protection and child protectionplease visit the HEARTS Academy Trust website:https://heartsacademytrust.co.uk
If you would like any support or assistance at any stage of your application process, please contactrecruitment@heartsacademy.uk/ 01268 572672. We will be happy to discuss this with you.
HEARTS Academy Trust is an Equal Opportunities employer.
Information about the School
Hilltop Infant School is an outstanding school that has children at the heart. We are well served by transport links and are close to major road networks.
Hilltop Infant School is part of the HEARTS Academy Trust, a Trust of local schools that has the values of happiness, equity, achievement, resilience, truth and spirituality. The Trust is truly innovative and rewards outstanding staff for outstanding outcomes. The school calendar consists of 184 days contact time with pupils, 5 non-pupil days and the equivalent of 6 days of high quality continuous professional development.
The Trustees are committed to safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment. The post will be subject to an enhanced DBS check, online searches, medical check, prohibited from teaching check and references. References are taken up prior to interview. A copy of the trusts Child Protection Policy is available on our website:- https://www.heartsacademytrust.co.uk/trust-information/policies
We can offer you:
an excellent CPD entitlement with purposeful training, including Trust-wide twilights throughout the year
a two-week October half-term
supportive colleagues who want to provide the best possible opportunities for their pupils
a highly effective learning environment
a responsive and involved leadership team
the HEARTS four-day face-to-face teaching week model whereby all teachers in the Trust receive 20% non-contact time. This goes above and beyond the national entitlement of 10% PPA.
a school with a highly positive culture that supports all staff; mental health, workload and wellbeing are at the forefront of our vision and values
access to our school counsellor and network of Mental Health and Wellbeing champions
For further information about the HEARTS Academy Trust including recruitment and HR policies, please visit our website at www.heartsacademytrust.co.uk
All appointments are subject to safer recruitment requirements to ensure the safeguarding of children and young people. All positions will involve appropriate checks and clearances.
Documents
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HEARTS Recruitment Team
Hilltop Infant School
Hill Avenue, Wickford
Essex, SS11 8LT Telephone: 01268 762531
Email: s.cullinane@heartsacademy.uk
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