The Administration Assistant role
The Administration Assistant is a key member of the team, delivering administrative services on the project. The role ensures smooth day-to-day operations by providing reliable and professional administrative support tailored to the specific needs of the project.
General responsibilities will be (but not limited to);
* Provide general administrative and clerical support.
* Welcome and assist visitors.
* Manage incoming calls and meeting rooms.
* Act as a point of contact for internal and external clients.
* Organise and distribute incoming and outgoing mail.
* Maintain the condition of the office or site facilities and assist with supplies of stationery and equipment.
* Assist with security control access.
* Assist with staff travel including hotel and transport bookings.
* Manage the Discovery kitchen events and timetable
* Support with onboarding of new staff including site walkaround, ensuring they have IT, printing access and stationery and share knowledge of local amenities
* Prepare reports, presentations, spreadsheets for teams as and when required and help with general business support
* Support the Head of Ops in managing any events/away days/team days
Your profile
Key Skills required include;
* Highly organised with the ability to prioritise tasks and meet deadlines.
* Flexible and proactive approach to work; proven team player.
* Administrative and coordination skills, with a high level of attention to detail and accuracy.
* Takes responsibility for delivery of assigned tasks and can work within set deadlines.
* Proficient in Microsoft Office applications, particularly Outlook, Word, Excel and MS Teams.
* Excellent time management and communication skills, both written and verbally.
* Trusted to handle responsibilities with honesty and discretion
Please note this role is 45 hours per week, with site hours being 8am - 5.30pm
Rewards
We're ready to invest in you and your future, and offer wide-ranging, performance-related progression opportunities. Our competitive rewards packages feature flexible benefits to fit your lifestyle and priorities.
We'd love you to join us in proudly building Britain's future heritage. Apply online now.
Sir Robert McAlpine is focused on being a truly inclusive employer, even if you don't meet every single requirement, we'd still love to hear from you. Especially if you're part of a group that is under-represented in Construction. Our goal is for Sir Robert McAlpine to proportionally represent the diversity of the working population in society. As a family-run business with strong family values, our aim is to ensure that Sir Robert McAlpine is a supportive, empowering and inclusive environment for every member of our team.
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