Job Title: Reception & Office Administrator
Salary: Circa £30,000
Location: Wimbledon
Working Hours: Monday - Friday, 8:30 AM - 5:30 PM (1-hour lunch break)
Key Relationships: HR Manager
Role Summary
Our client is seeking a proactive and personable Reception & Office Administrator to ensure the smooth day-to-day running of their Wimbledon office. This role is ideal for someone who takes pride in creating a welcoming environment, enjoys being the go-to person for office operations, and thrives in a fast-paced corporate setting. You will be the first point of contact for visitors and enquiries, while also supporting internal teams with a variety of administrative tasks.
Key Responsibilities
Reception Duties
Answer and direct incoming calls, take messages as needed
Welcome and assist clients and visitors
Manage deliveries, distribute post, and handle print room activities (printing, copying, binding, franking, posting, courier arrangements)
Prepare and service meeting rooms, including catering arrangementsOffice Management
Conduct daily walkthroughs to ensure the office is clean, stocked, and ready for the day
Maintain office supplies and groceries within budget
Report maintenance issues and coordinate contractor access
Perform health and safety checks (e.g., fire call points, first aid kits)
Source quotes for new supplier contracts
Organise monthly social events and internal communicationsAccounts Administration
File and chase supplier invoices
Upload approved invoices for payment
Administer expenses and prepare reports
Reconcile company credit cards
Prepare travel and mobile usage reports
Track travel movements for tax residency purposes
Assist with audit sample preparation
Support with other ad-hoc finance tasksAdministrative Support
Coordinate travel bookings (flights, chauffeurs, hotels)
General filing, archiving, and data entry
Assist with scheduling and document circulation
Support ad-hoc projects (e.g., expense automation)
Set up laptops and phones; liaise with external IT support
Perform other duties as requiredCandidate Requirements
Minimum GCSEs (A*-C / 9-4) in English and Maths or equivalent
Previous experience in reception or administration is beneficial but not essential
Strong communication skills across all levels
Confident problem-solver with a proactive, can-do attitude
Proficient in Microsoft Office Suite
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