Are you passionate about cultural diversity and community engagement? Do you have a knack for event management and a desire to be part of an exciting cultural festival? Join us for the Scottish Ethnic Minority Talent Summit and Festival 2024
We are seeking dedicated staff and volunteers to help make this event a success. Positions are available in various departments, including operations, marketing, logistics, and more.
Location: Glasgow, Indoor Venue
Date: 1st November 2024 (with preparatory work starting in June 2024)
Key Volunteer Positions
* Event Director
* Operations Manager
* Marketing and Communications Manager
* Volunteer Coordinator
* Sponsorship and Partnerships Manager
* Logistics Coordinator
* Technical Director
* Programming Coordinator
* Vendor and Exhibitor Coordinator
* Security Manager
*Other Volunteer Positions*
* Event Assistants
* Registration Team
* Usher and Crowd Control
* Technical Support Assistants
* Vendor and Exhibitor Support
* Stage Crew
* Photography and Videography Team
* Children's Activity Coordinators
* Hospitality Team
* Clean-Up Crew
*How To Apply
Send your CV and a cover letter to with the subject line "
Application for [Position Name] - Scottish Ethnic Minority Talent Summit and Festival 2024*
".
Job Descriptions: Event Director
*Responsibilities:*
* Oversee the planning and execution of the event
* Lead the organising committee and coordinate all departments
* Ensure the event aligns with its goals and objectives
* Handle high-level stakeholder relationships
*Qualifications:*
* Proven experience in event management
* Strong leadership and organizational skills
* Excellent communication and negotiation abilities
Operations Manager: Responsibilities:
* Coordinate event logistics, including setup and teardown
* Manage event timelines and schedules
* Oversee venue management and ensure compliance with regulations
* Work closely with the Logistics Coordinator and Technical Director
*Qualifications:*
* Experience in operations management
* Strong organisational and problem-solving skills
* Ability to work under pressure
Responsibilities: Marketing and Communications Manager
* Develop and implement marketing strategies
* Manage social media, email campaigns, and traditional marketing
* Coordinate with media outlets and handle press releases
* Oversee event branding and promotional materials
*Qualifications:*
* Experience in marketing and communications
* Strong writing and communication skills
* Proficiency in digital marketing tools
Volunteer Coordinator: Responsibilities:
* Recruit, train, and manage volunteers
* Create volunteer schedules and assignments
* Serve as the main point of contact for volunteers
* Ensure volunteers are motivated and engaged
*Qualifications:*
* Experience in volunteer management
* Strong interpersonal and organizational skills
* Ability to lead and motivate a team
Sponsorship and Partnerships Manager: Responsibilities:
* Identify and secure sponsors and partners
* Develop sponsorship packages and proposals
* Maintain relationships with sponsors and partners
* Ensure fulfilment of sponsorship agreements
*Qualifications:*
* Experience in sponsorship or business development
* Strong negotiation and communication skills
* Ability to manage multiple relationships
Logistics Coordinator: Responsibilities:
* Plan and manage event logistics, including transportation and accommodation
* Coordinate with vendors and suppliers
* Handle inventory and procurement
* Ensure timely delivery of all logistical needs
*Qualifications:*
* Experience in logistics or event planning
* Strong organizational and multitasking abilities
* Attention to detail
Technical Director: Responsibilities:
* Oversee all technical aspects of the event (audio, lighting, etc.)
* Coordinate with technical staff and vendors
* Ensure all technical equipment is functioning properly
* Handle technical troubleshooting during the event
*Qualifications:*
* Experience in technical production for events
* Strong technical knowledge and problem-solving skills
* Ability to work under pressure
Programming Coordinator: Responsibilities:
* Develop and manage the event program schedule
* Coordinate with performers, speakers, and workshop leaders
* Ensure all program elements run smoothly
* Handle last-minute changes and adjustments
*Qualifications:*
* Experience in event programming
* Strong organizational and communication skills
* Ability to manage multiple tasks
Vendor and Exhibitor Coordinator: Responsibilities:
* Recruit and manage vendors and exhibitors
* Coordinate vendor logistics and setup
* Ensure vendor needs are met during the event
* Handle vendor relations and agreements
*Qualifications:*
* Experience in vendor management
* Strong organizational and communication skills
* Ability to handle multiple vendors
Security Manager: Responsibilities:
* Develop and implement security plans
* Coordinate with local law enforcement and security personnel
* Ensure the safety of all attendees, staff, and performers
* Handle any security incidents or emergencies
*Qualifications:*
* Experience in security management
* Strong leadership and crisis management skills
* Knowledge of security protocols and regulations
*Volunteer Positions:
Event Assistants: Responsibilities:*
* Assist with various event tasks as needed
* Provide support to key staff and coordinators
* Ensure a smooth and enjoyable experience for attendees
*Qualifications:*
* Willingness to learn and help where needed
* Strong communication and teamwork skills
Registration Team:
Responsibilities:
* Manage attendee check-in and registration
* Provide information and assistance to attendees
* Handle ticketing and pass distribution
*Qualifications:*
* Customer service experience
* Strong organisational and communication skills
Usher and Crowd Control: Responsibilities:
* Guide attendees to different areas and activities
* Ensure smooth flow of people throughout the venue
* Assist with crowd management during busy times
*Qualifications:*
* Experience in crowd management preferred
* Strong communication skills
Technical Support Assistants
:
Responsibilities:
* Assist the Technical Director with setup and troubleshooting
* Handle technical equipment during the event
* Ensure all technical aspects run smoothly
*Qualifications:*
* Basic technical knowledge
* Willingness to learn and assist with technical tasks
Vendor and Exhibitor Support: Responsibilities:
* Assist vendors and exhibitors with setup and logistics
* Provide support during the event
* Ensure vendor needs are met
*Qualifications:*
* Strong organisational skills
* Ability to handle multiple tasks
Stage Crew: Responsibilities:
* Assist with stage setup and transitions
* Handle backstage tasks and support performers
* Ensure smooth transitions between performances
*Qualifications:*
* Experience in stage management preferred
* Strong organisational and teamwork skills
Photography and Videography Team: Responsibilities:
* Capture key moments of the event through photos and videos
* Edit and provide content for marketing and promotional use
* Coordinate with the Marketing Manager
*Qualifications:*
* Experience in photography and/or videography
* Ability to work in a fast-paced environment
Hospitality Team: Responsibilities:
* Provide refreshments and support to attendees and staff
* Assist with catering and food distribution
* Ensure a welcoming environment
*Qualifications:*
* Customer service experience
* Strong communication and hospitality skills
Clean-Up Crew: Responsibilities:
* Ensure the venue remains clean and tidy
* Assist with post-event cleanup
* Handle waste management and recycling
*Qualifications:*
* Willingness to perform cleaning tasks
* Strong teamwork skills
* Closing date: Tuesday 10th July 2024 at 10am
* Interview date: Monday 21st July 2024