Job Description
Facilities:
* Manage the Office Services and Records operations for the London Office.
* Develop and manage the Facilities Operating/Occupancy Expense budgets for each designated office, providing reports on a scheduled basis.
* Manage all service and preventative maintenance contracts, review work scopes, obtain proposals and compare financial information.
* Handle inquiries and maintain vendor relations as Department point of contact.
* Manages all facilities spends through the purchasing system.
* Manage the office’s physical appearance by conducting operations, maintenance, and safety inspections on a scheduled basis.
* Work with Building Manager/Housekeeping Manager to resolve daily issues
* Adhere to each sites building rules and regulations and manage Vendor COIs through property management.
* Manage site security for designated offices.
* Coordinate life safety program with local office contact and Property Manager.
* Maintain IT Infrastructure environmental equipment ensuring preventative maintenance is being completed per the agreed schedule.
* Manage internal space requests in conjunction with the local office contact, coordinating proper resources as needed.
* Manage small internal construction projects and assist with larger projects.
* Manage the logistics of office relocation to new offices.
* Manage site disposal efforts with Real-Estate Department to return space to Landlord.
Real Estate:
* Ensure monthly rents for the EMEA offices ensuring a timely payment.
* Interact with Landlords in the EMEA offices ensuring lease statements and communications are correctly processed and filed.