We are seeking a detail-oriented and analytical Recruitment Operations Analyst to support the Investment Banking recruitment team at Jefferies. This role is critical in ensuring operational excellence across the recruitment lifecycle, with a strong focus on managing complex offer arrangements, understanding pay cycles, drafting offer approvals, and leveraging Oracle Recruiting Cloud (ORC) for process efficiency.
Job Responsibilities:
Offer Approvals & Compensation Insight
* Support Recruiters in gathering and organizing offer approval documentation.
* Maintain structured folders within the HR directory and follow up on missing items.
* Populate draft offer approvals with accurate data and formatting.
* Understand and apply knowledge of financial year cycles and Investment Banking compensation structures, particularly for junior talent.
* Review and validate proposed salaries against market trends, internal benchmarks, and candidate compensation history.
* Assess bonus eligibility and identify any bonus forfeitures from previous employers.
* Structure sign-on bonuses or guaranteed compensation to appropriately cover forfeitures, ensuring alignment with internal policies and market standards.
* Confidently question and structure offers to ensure fairness, competitiveness, and compliance.
* Ensure 100% accuracy in all offer documentation and data entry, with a strong focus on compliance and audit readiness.
Reporting & MI
* Update and maintain the Investment Banking interview tracker.
* Track headcount approvals and reconcile with the open roles report weekly.
* Collaborate with the US Operations team to ensure reporting accuracy.
* Generate regular and ad hoc reports to support hiring strategy, diversity tracking, and pipeline analysis.
* Provide data-driven insights to inform recruitment decisions and identify process improvements.
* Support the build and maintenance of dashboards and MI tools to enhance visibility and decision-making.
ORC Ownership & Data Management
* Manage end-to-end data entry for all Investment Banking roles in our internal ATS system, including requisition creation, job postings, candidate tracking, and onboarding.
* Input retrospective data for hires not managed by the recruitment team (e.g. confidential hires, direct business hires, internal transfers).
* Maintain candidate documentation, including model tests and interview feedback.
* Ensure data integrity across systems and proactively identify and resolve discrepancies.
* Partner with global teams to ensure consistency and accuracy of data across regions.
Recruitment Manager Support
* Provide day-to-day operational support to the IB Recruitment Manager.
* Liaise with US Operations to ensure consistency in our internal ATS system.
* Manage interview feedback requests and coordinate reference checks.
* Own and maintain the EMEA IB Recruitment dashboard.
* Attend weekly meetings with Recruitment, HR, and IB CAO teams.
* Support coordination of recruitment events, assessment days, and candidate engagement initiatives.
Process Improvement & Compliance
* Identify opportunities to streamline recruitment processes and enhance operational efficiency.
* Ensure compliance with internal policies and regulatory requirements across recruitment activities.
* Support audit readiness by maintaining accurate and complete documentation.
Required Skills & Experience
* A Bachelor’s degree and 2-3+ years within HR, Financial Services or Recruitment.
* 2-3+ years of direct experience in ORC or a similar ATS system
* Experience in recruitment operations or MI, ideally within financial services.
* Strong attention to detail and ability to manage multiple tasks simultaneously.
* Proficient in data management and reporting tools.
* Excellent communication and stakeholder management skills.